Public Booking Links

public booking links are most commonly used for scheduling interviews with leads ashby automatically creates the necessary candidate and job consideration, moves them to the correct interview stage, and schedules the interview for more information on sending direct booking links or candidate availability links to candidates already in ashby and in active stages, check out direct booking & candidate availability links docid 8syy2li7vkire 76zrwwm during setup, make sure you have set a meeting request organizer and that the schedule template is direct booking link compatible overview public booking links give your team more flexibility when scheduling with leads, candidates, and people not yet added to ashby like direct booking links, these links are associated with a specific job and interview stage if a person isn't in ashby yet, they are added as a candidate to the appropriate job and stage upon booking you might use a public booking link when initially reaching out to gauge a lead's interest in a role — for example, offering to meet with them to discuss the role and their experience via linkedin inmail when they schedule via the public booking link, they are automatically added to ashby, considered for the role, and moved to the appropriate stage so these actions don't need to be completed manually what happens when a lead books with a public booking link? the table below covers how ashby responds to a lead booking via a public booking link, based on whether they're already in ashby and being considered for a role scenario what happens in ashby candidate doesn't exist in ashby create the candidate \ create the job consideration \ move candidate to the correct interview stage \ schedule the interview no active job consideration create the job consideration \ move candidate to the correct interview stage \ schedule the interview existing job consideration move candidate to the correct interview stage \ schedule the interview if you are seeing duplicate candidates, check out the why do i see duplicate job considerations? docid\ fyg7 o qk73981cicoxju faq for more information configure public booking links navigate to the interview plan page on an open job and click edit on a schedule interview activity screenshot of the interview plan page with the edit button highlighted on a schedule interview activity under the direct booking & candidate availability tab, locate the enable public booking link setting once enabled, a reusable link appears you can regenerate or disable the link at any time screenshot of the direct booking and candidate availability tab showing the enable public booking link toggle and the generated reusable link scheduling on a public booking link when someone receives a public booking link, they go through a scheduling flow similar to direct booking screenshot of the public booking link scheduling flow showing available time slots once they confirm their time, they are prompted to submit contact information at the end note that a phone number field appears if the location is set to phone call for the interview screenshot of the contact information form shown after a time slot is confirmed, including an optional phone number field once this is submitted, ashby automatically sets up the candidate, job consideration, and interview schedule, and creates calendar events screenshot of the confirmation screen showing the completed interview setup with calendar events created a candidate is created or updated once they submit via the public booking link a job consideration is created automatically the interview is scheduled with invites sent out and calendar events created the correct interview stage is assigned based on the public booking link candidates receive a unique meeting url they can use to cancel or reschedule the interview using a public booking link substitution token in a sequence this section covers how to send out a link to an interviewer's calendar availability in sequences using a public booking link new to sequences? read more about getting them set up in sequences docid\ b2gy2rhnnoylkbhwcwou4 to use a public booking link substitution token in a sequence, first ensure the sequence is linked to a job screenshot of the sequence settings showing the job field with a job linked when editing your sequence templates, search for the public booking link for first planned interview substitution token screenshot of the substitution token search showing the public booking link for first planned interview token selected this substitution token defaults to the first public booking link in an active interview stage enabled for your job's interview plan in the example below, both (1) and (2) have public booking links enabled the public booking link token in the sequence defaults to the interview schedule for (1) screenshot of the interview plan showing two interview stages with public booking links enabled, labeled (1) and (2) when a recipient schedules themselves via the public booking link, the sequence automatically stops and they are marked as "recipient replied" and "interested " screenshot of the sequence template editor showing the substitution token inserted into the message body faqs can public booking links be used in lead stages? when using the public booking link for first planned interview substitution token in sequences, ashby pulls in the first public booking link in an active interview stage you can still create public booking links for lead stage interviews, but they are not currently used in sequences where is the best place to access the public booking link? public booking links are currently accessible through the schedule template only how do i know the source of a candidate created through a public booking link? source tracking is not currently supported through public booking links we recommend adding people you send the link to via the ashby chrome extension once they book, their existing profiles are updated if there is an email match, or you can merge them as duplicates if the details aren't an exact match why do i see duplicate job considerations? ashby deduplicates or flags duplicate candidate profiles using a person's linkedin url, name, and email address a separate profile can be created when you add a candidate via the extension without an email address and then send them a public booking link where they add their email in this case, the first profile is created via the chrome extension using their linkedin url, and the second is created via the booking link using their email address you can merge these duplicate candidate profiles as you see them alternatively, if you send out the public booking link without adding a person to ashby first, a candidate profile is created for them in the appropriate stage once they book a time for more detail, see how do i merge duplicate candidate profiles? docid\ rvfnqwgmp1m3vbjwr1sbb can i create a public booking link to be used across multiple jobs? like direct booking links, public booking links are associated with a specific job and interview stage it's not possible to create a booking link that can be used across multiple jobs or interview stages can interviewer pools be used with public booking links? yes — if you assign an interviewer pool to an interviewer slot for a schedule interview activity, you still have the option to enable public booking links on that activity read more in interviewer pools docid 3nhqz eqlhgvlgjxgazdj how does attribution work for the source when using a public booking link? if a candidate books via a public booking link, their source is listed as sourced public booking link a user is not assigned to the credited to field automatically, because the user who configured the public booking link may not be the same user who sent it out to complete the credited to field, navigate to the attribution section within the activities & progress section of the candidate profile and/or job consideration select the appropriate user from the credited to dropdown screenshot of the attribution section on a candidate profile showing the credited to dropdown can i create a candidate availability public booking link? no, this isn't currently possible can a public booking link be used to schedule with multiple interviewers? yes, when multiple interviewers are assigned to the interview schedule, the public booking link surfaces availability based on the combined availability of all assigned interviewers this means candidates can book times that work for all interviewers configured in the schedule