Public Booking Links

public booking links are most commonly used for scheduling interviews with leads ashby will automatically create the necessary candidate, job consideration, and move them to the correct interview stage, and schedule the interview for more information on sending out direct booking links or candidate availability links to candidates already in ashby and in active stages, check out docid 8syy2li7vkire 76zrwwm overview public booking links allow your team more flexibility in scheduling with leads, candidates, and people not yet added to ashby like direct booking links, these links are associated with a specific job and interview stage if a person isn’t in ashby yet, they’ll be added as a candidate to the appropriate job and stage upon booking they could be used when initially reaching out to gauge a lead’s interest in a role for example, offering to meet with them to talk further about the role and their experience via linkedin inmail when they schedule via the public booking link provided, they are automatically added to ashby, considered for the role and moved to the appropriate stage so these actions don’t need to be completed manually what happens when a lead books with a direct booking link? here’s a table covering how ashby responds to a lead booking via a public booking link, based on whether they’re already in ashby and being considered for a role or not scenario what happens in ashby candidate doesn’t exist in ashby create the candidate create the job consideration move candidate to the correct interview stage schedule the interview no active job consideration create the job consideration move candidate to the correct interview stage schedule the interview existing job consideration move candidate to the correct interview stage schedule the interview if you are seeing duplicate candidates, please check out the faq docid\ fyg7 o qk73981cicoxju for more information configure public booking links during setup, make sure you have set a meeting request organizer and the schedule template is direct booking link compatible navigate to the interview plan page on an open job and click edit on a schedule interview activity untitled under the direct booking & candidate availability tab you’ll see the enable public booking link setting once enabled, a reusable link will appear you can regenerate or disable the link at any time untitled scheduling on a public booking link when someone receives a public booking link they will go through a scheduling flow similar to direct booking untitled once they have confirmed their time, there will be a requirement at the end to submit contact information pleae note that a phone number field will appear if the location is set as phone call for the interview untitled once this is filled out ashby will automatically set up the candidate, job consideration, interview schedule and create calendar events untitled a candidate is created or updated once they submit via the public booking link a job consideration is created automatically the interview scheduled with invites sent out and calendar events created the correct interview stage is assigned based on the public booking link please note candidates will still have a unique meeting url they can cancel or reschedule the interview using a public booking link substitution token in a sequence this guide covers how to send out a link to an interviewer’s calendar availability in {{sequences}} using a public booking link new to sequences? read more about getting them set up at docid\ b2gy2rhnnoylkbhwcwou4 to use a public booking link substitution token to add a booking link to a sequence you must first ensure the sequence is linked to a job untitled when editing your sequence templates search for the public booking link for first planned interview substitution token this substitution token value will default to the first public booking link, in an active interview stage, enabled for your job’s interview plan in this case both (1) and (2) have public booking links enabled the public booking link token in the sequence will default to the interview schedule for (1) when a recipient schedules themselves via the public booking link, we will automatically stop the sequence and mark them as “recipient replied” and “interested ” untitleduntitleduntitled faq can public booking links be used in lead stages? when using the public booking link for first planned interview substitution token in sequences we will pull in the first public booking link in an active interview stage you can still create public booking links for lead stage interviews but they currently won’t be used in sequences where is the best place to access the public booking link? right now public booking links are accessible through the schedule template only how do i know the source of a candidate created through a public booking link? source tracking isn’t currently supported through public booking links we recommend adding people you send the link to via the ashby chrome extension once they book, their existing profiles will be updated if there is an email match, or you can merge them as duplicates if the details aren’t an exact match why do i see duplicate job considerations? we deduplicate or flag duplicate candidate profiles using a person’s linkedin url, name, and email address a separate profile can be created when you add a candidate via the extension that doesn’t have an email address and send them a public booking link where they add their email in this case, the first profile would be created via the chrome extension using their linkedin url, and the second would be created via the booking link using their email address you can merge these duplicate candidate profiles as you see them alternatively, if you send out the public booking link without adding a person to ashby first, and once they book a time, a candidate profile will be created for them in the appropriate stage can i create a public booking link to be used across multiple jobs? like direct booking links, public booking links are associated with a specific job and interview stage it’s not possible to create a booking link that can be used across multiple jobs or interview stages can interviewer pools be used with public booking links? they can if you assign an interviewer pool to an interviewer slot for a schedule interview activity, you will still have the option to enable public booking links on that activity more on interviewer pools at docid 3nhqz eqlhgvlgjxgazdj how does attribution work for the source when using a public booking link? if a candidate books via a public booking link, then their source will be listed as sourced public booking link a user will not be assigned to the credited to field automatically this is because the user who configured the public booking link may not be the same user who sent out the public booking link for the lead or candidate to schedule with if you'd like to complete the credited to field, navigate to the attribution section within the activities & progress section of the candidate profile and/or job consideration you can then select the appropriate user from the credited to dropdown can i create a candidate availability public booking link? no, this isn’t currently possible