Automatically Push Hired Candidates to HRIS Integrations

Automatically push candidate data from Ashby to your connected human resources information system (HRIS) integrations when a candidate is hired. This article explains how automatic push works, when it runs, and how to configure it.

Set up at least one post-hire HRIS integration and enable Automatically push hired candidates to HRIS integrations before configuring filters. The filter settings appear below the automatic-push setting. See Post Hire for the different HRIS integrations we offer and their setup guides.

Permissions & access

Automatically pushing candidates to your HRIS integrations is available on Foundations, Plus, Enterprise, and Legacy Plus plans.

Foundations	Legacy Plus	Plus	Enterprise
✅	✅	✅	✅

You must be an Organization Admin to configure this setting.

How automatic push works

When you enable automatic push, Ashby sends eligible hired candidate applications to the configured HRIS integrations.

The data Ashby sends, and any remaining steps in the HRIS, depend on the integration. For integration-specific field mappings and destination workflows, see the relevant integration guide, such as HiBob, BambooHR, or Rippling.

The Automatically push hired candidates to HRIS integrations setting controls whether automatic push is enabled. When enabled, you configure filters for each integration to control which hired candidates are sent to each post-hire integration. The filters let you send an application to one integration while excluding it from another. If an integration has no rules, Ashby pushes all candidates to that integration.

Configuring automatic push

Set up the HRIS integrations you want to use.

Once you have a post-hire integration connected, navigate to Admin > Integrations > HRIS Integrations.

Enable Automatically push hired candidates to HRIS integrations.

Screenshot of Ashby’s Admin > Integrations > HRIS Integrations settings page. The page displays the option “Automatically push hired candidates to HRIS integrations,” with a description explaining that hired candidate data will automatically be pushed to all enabled HRIS integrations, such as BambooHR, Rippling, and Workday. The checkbox is currently unchecked, indicating the setting is disabled.

If your organization uses additional offer stages, choose when to push candidates in Admin > Interviews & Scheduling > Offer Stage Configuration. Next to Push Candidates to HRIS Integrations When, use the dropdown menu to select Offer Marked as Accepted or Candidate Moved to Hired Stage.

Screenshot of Ashby’s Admin > Interviews & Scheduling > Offer Stage Configuration page. The “Push Candidates to HRIS Integrations When” setting is highlighted, with its dropdown expanded to show two options: “Offer Marked as Accepted” and “Candidate Moved to Hired Stage.” The currently selected option is “Candidate Moved to Hired Stage.”

For more information about offer-stage settings and push timing, see Configuring Offer Stage Admin Settings.

Under each integration, click + Add Field to Match to configure filters to define which job considerations Ashby sends to that integration automatically. You can use application fields and related candidate, job, and other fields. Click Save.

Screenshot of Ashby’s HRIS Integrations Settings page with automatic pushing of hired candidates enabled. The page displays configurable rules for BambooHR and HiBob integrations. BambooHR is configured to automatically push hired candidates whose source type is not Internal and whose job employment type is Full time. HiBob is configured to automatically push hired candidates whose source type is not Internal. Each integration includes options to add matching conditions and Save or Cancel changes.

Repeat for each integration.

FAQs

Can I use different filters for different HRIS integrations?

Yes. Each enabled integration has its own filter, so you can define different eligibility conditions for each integration.

Can I exclude internal hires from automatic pushes?

Yes. Configure the relevant integration's filter to exclude job considerations with an internal source type.

When does Ashby push a candidate?

The push timing depends on your offer-stage configuration. If your organization uses additional offer stages, you can choose to push when the offer is marked as accepted or when the candidate moves to the Hired stage.

What information does Ashby send to the HRIS?

The fields and follow-up steps depend on the integration. See the guide for your HRIS integration for details.

Do automatic-push filters affect manual pushes?

No. The filters apply only to automatic pushes. You can still manually push a candidate from their profile, even if the filters exclude them from automatic push.