What are ‘Shared’ Interviews, Application Forms, and Feedback Forms?

we highly recommend using shared application forms, feedback forms, and interviews rather than custom, as the custom versions cannot be reported on unless they are connected to a custom field via docid\ hdnnc9znj8gsr0fjxuyqn what does ‘shared’ mean? ‘shared’ refers to application forms, feedback forms and interviews that are created to be used across as many jobs as needed shared interviews are set up in https //app ashbyhq com/admin/interview/interviews , shared feedback forms are created on the https //app ashbyhq com/admin/interview/feedback forms page and shared application forms are set up in https //app ashbyhq com/admin/organizational settings/application forms what does ‘custom’ mean? custom refers to an application form, feedback form or an interview that has been customized specifically for a job, interview or interview activity it cannot be used across multiple jobs, interviews or schedule interview activities it can be promoted to be a shared form or interview shared application forms in the settings section for a job, you can select the application form you’d like applicant to complete when applying for that role you’ll see two options when assigning or amending the application form; unlink & edit and change link unlink & edit using the unlink and edit option to amend the application form will only edit the form for that specific role, creating a custom application form the amended application form will not be saved as a shared application form to be used across other jobs change link you can switch from one shared application form to another using this option if you’re looking to set up additional application forms to use across multiple jobs, we’d recommend doing this on the https //app ashbyhq com/admin/organizational settings/application forms page shared feedback forms you can assign feedback forms to your interviews on the https //app ashbyhq com/admin/interview/interviews page similarly to application forms, you’ll see the unlink & edit and change link options when selecting your feedback form unlink & edit just like application forms, you can click this option to amend the current form and create a custom one any changes made here will only apply to this job and will not be applied to the shared feedback form change link use this option to switch to a different shared feedback form set up on the https //app ashbyhq com/admin/interview/feedback forms page shared feedback forms can be used across as many jobs as you’d like shared interviews when adding a schedule interview activity to a stage in a job’s interview plan, you will see the option to create new interview or add shared interview create new interview if you opt to create a new interview, this will be a one off custom interview that can only be used for that schedule activity and for that job add shared interview if you would like to create interviews that you can use across multiple jobs, we’d recommend setting up an interview in the https //app ashbyhq com/admin/interview/interviews section of your ashby account when clicking add shared interview , you can then select your shared interview of choice from the list faq how do i switch from a custom form or interview to a shared one? the delete & link to shared option will allow you to remove the custom feedback form, interview or application form from there, you’ll then be able to select a shared option instead please note that the custom form or interview will not be saved or retrievable after switching to a shared form can i promote a custom interview or feedback form and make it into a shared one? you can! if you edit the custom interview or feedback form within the schedule activity or interview, then you’ll see a promote to shared option you can choose to rename the interview or feedback form before confirming the promotion when editing a custom application form within the job posting section of a job, you will also see the promote to shared option to change the application form into a shared one once promoted, you can find shared interviews in https //app ashbyhq com/admin/interview/interviews and shared feedback forms in https //app ashbyhq com/admin/interview/feedback forms shared application forms can be found in https //app ashbyhq com/admin/organizational settings/application forms