Job Postings

to allow inbound applications for your job via your ashby job board, you’ll need to create a job posting creating, publishing and listing your job posting will allow it to be pulled through to third party job boards if you have job board integrations in place job postings include the job description and is where you can assign an application form for applicants to complete you will need to have created a job prior to setting up a job posting you can read more on creating and opening a job at docid\ l nciszrb9ztdr4u3idzr creating a job posting to create, draft and publish a job posting, click into your job from jobs > admin, then click on the job postings tab in the left hand navigation bar click new draft to get started you can create a draft job posting while your job is in a draft state but your job must be set to open in order to publish your job posting adding posting details once you’ve created your draft posting, you’ll have five different tabs that you can navigate to to add in posting information description social description the description information added to the social description field will show when the posting is shared on social media (for example, linked in a post on linkedin) there is a limit of 200 characters description the information added here will be shown to applicants when they view this job on your ashby job board (on the overview tab) the description will also be pulled to any third party job boards you choose to integrate with you can add links, images and videos to your description using the toolbar at the bottom of the field basic info title you can opt to add a different job title to your posting amending the title here will not impact the title of the job internally in ashby so, for example, if the head of marketing title was amended to be head of digital marketing in this field, the job posting would reflect the new title but the job will still show as head of marketing to an internal user when viewing the job in ashby job boards select the job boards this posting should be listed on here you can choose from your external ashby job board, your {{internal job board}} (more on this at docid\ qfjsldmouupmbybx6a0iq ), or both external visibility here you can choose to list your job publicly on your ashby job board (listed) or not (unlisted) if a job posting is published but set as unlisted, an applicant can still access it if they have a direct link to the posting please note that for unlisted postings added to the internal job board, users would still need to sign in to be able to view the posting third party job boards if you have any third party job board integrations in place, you can choose the job boards that you’d like to display this posting using the checkboxes in the drop down if you are using an xml feed to pull your job postings to linkedin (rather than the direct integration listed in https //app ashbyhq com/admin/integrations/marketplace then deselecting linkedin from the checkboxes here will not stop your job posting from being listed on linkedin this option will only work for the direct linkedin integration location determine the location that should be listed on your posting changing the location here, like changing the title, will not impact the location listed on the job internally in ashby additional locations if the successful candidate can work from a variety of locations, you can opt to add additional locations here each additional location will be displayed in the locations section of the job posting on your ashby job board when a job posting has multiple locations (a main location and additional locations) listed, third party job boards will automatically create a separate job posting for each location so if a job posting has a main location of new york but additional locations of san francisco and los angeles set in ashby, three separate job postings would be created on the third party job board application deadline set a date and time that applications must be submitted by candidates will see the deadline date and time in their own time zone you can also set the job posting to automatically un publish once the deadline has passed click https //www loom com/share/5c88a0b9c4aa4152b75c02793a6b6451 to view a video on setting application deadlines application form here, you can view and switch out or edit the application form that candidates will complete when applying via your job posting for more on this, check out for more information on creating application forms, check out automation auto confirm application choose a {{application email confirmation}} template to be sent out to those who submit an application for your posting you can determine a default template for all job postings by navigating to admin > jobs & applications > https //app ashbyhq com/admin/organizational settings/application email confirmation if you’d like to determine a specific email template to use for applications submitted for this posting, you can use the drop down on the automation tab of your posting to specify auto reject application here, you can set {{auto reject}} criteria for applications submitted for this posting for more information on this, check out docid\ pdgw wrubwyfnzhka9ota compensation for more on compensation settings, check out docid 0zkrmoq 22rnbdt3kwgum on the compensation tab of your job posting, you can determine whether or not you’d like to display the compensation on the posting (both in the posting details and on the posting listing when viewing jobs on your ashby job board) publishing your posting to publish your posting, you will need to ensure that your job is set as open (to accept inbound applications) and that information on the role has been added to the description field if you have set compensation to be displayed on your posting, you will also need to ensure that you have at least one valid salary range in place in the compensation tab to have the ability to publish your posting what does a job posting look like on my job board? for more information on customizing your job board, check out docid\ f2otyumvmejaat1dyrjyw once you publish your job posting, if you have it set to listed in the basic info tab, then it will show with other listed jobs when viewing your job board when opening the posting, you will see the following job posting title this job title is taken directly from the title field in the basic info tab of the job posting location locations specified on the posting will be listed here type this information is pulled from the employment type field in the settings tab of the job itself department this information is pulled from the team field within the job’s settings tab deadline to apply if you have set a deadline, it will be listed here (shown in the applicant’s time zone) compensation if you have opted to display compensation information, it will be displayed here overview the description you’ve added to your posting in the description tab will be displayed on the overview tab application the application form can be completed on the application tab reporting on job postings job postings is now a subject that you can use in reporting you can use this subject to count public and internal postings and review and standardize your application forms job posting fields that can be reported on field definition job posting title the title given to the job posting status the status of the job posting (published or unpublished) social description the short text description of posting for social sharing the text added to the social description section of your job posting external visibility whether the post is set as listed or unlisted on your public facing job board internal visibility whether the post is set as listed or unlisted on your internal job board location the location listed on the job posting application deadline the deadline set for applications (if enabled) will appear as a date with a timestamp or a null value automatically unpublish? only available to display if an application deadline has been set application form title the title of the application form assigned to the job posting application form type whether the application form is a shared or custom application form job the job the job posting is assigned to auto confirm application enabled? whether an application confirmation email has been configured for this job posting auto confirm application email template the email template that is sent out as part of the application confirmation email setup auto reject application enabled? if auto reject rules have been configured and activated for the job posting auto reject application email template the email template that will be sent out as part of the auto reject configuration created at the date and time the job posting was originally created last published at the date and time of the last publication of the job posting postings can be unpublished and re published so this is a most recent event timestamp job posting report examples please note that custom reports are not available on the foundations plan view all application deadlines that will be reached in the next 7 days navigate to reports, then build report for this report, select custom list subject job postings filters job posting’s application deadline = is in date range (set to the next 7 days) fields to show job posting’s title, job posting’s application deadline if you’d like to receive notifications about this report, you can set up an alert more on this at view all job postings published and listed externally within the last three months, grouped by the posting location type to build this custom report, navigate to reports > build report and select the segmentation option subject job postings time range job posting’s last published at to show the last 3 months filters job posting’s external visibility = listed group by job posting’s location type view all job postings with a custom application form linked to them to build this custom report, navigate to reports > build report and select the custom list option subject job postings filters application form type equals custom fields to show job posting’s title, job posting’s application form type, job posting’s job title faq can i create multiple job postings for one job? you can, yes on the job postings tab, click the new draft button again to create an additional job posting applications from all postings on the job will be added to the same pipeline is it possible to see the number of clicks on a job posting? it is not currently possible to track clicks or other activities on a job posting within ashby how does linkedin display a job posting with multiple locations? when a job posting has multiple locations (a main location and additional locations) listed, linkedin will automatically create a separate job posting for each location so if a job posting has a main location of new york but additional locations of san francisco and los angeles set in ashby, three separate job postings would be created in linkedin how do i get a direct link to a job posting? if you have opted to set your posting to unlisted and would like to send a direct link to the posting to a lead, navigate to your published posting and click the view posting button you can then copy the url from the posting to share can i preview a job posting? to preview a job posting, you could opt to set it as unlisted and then click the view posting option on the job posting to preview it what if i have one job with multiple locations? add multiple job postings to a job, each with a different location your job board will have a job posting for each location add multiple locations to one job posting this will make the career page look cleaner (no duplicate jobs) can i delete a job posting? you can navigate to the job postings section of your job, then click on the job posting in question click more , then delete please note, this cannot be undone does the ashby xml feed include the workplace type (remote, hybrid or on site) in the job posting details? yes, the xml feed now includes this information so the workplace type will be indicated on 3rd party job boards like linkedin and indeed you can specify the location type within the location details section of your location settings at admin > organization setup > https //app ashbyhq com/admin/organizational settings/locations m y job posting is currently unlisted and candidates are still able to apply why? if your job posting was listed on your ashby job board at any time, then the job posting links can be scraped by external job boards meaning candidates can still submit applications if a candidate also has the specific job posting url, they will be able to apply for the job via that posting, even if that posting is unlisted candidates will be able to share the unlisted job posting url too to stop candidates applying via that job posting completely, it would need to be unpublished