Core Dashboards
Core dashboards are a great place to start when exploring reports and getting insights on jobs, interviews, offers and your general pipeline. These dashboards represent a suite of analytics that provide insights across various TA domains, to ensure that your team has access to the data they need.
Core Dashboards are available across all plans:
Foundations | Legacy Plus | Plus | Enterprise |
|---|---|---|---|
✅ | ✅ | ✅ | ✅ |
Custom Dashboards are available on the Legacy Plus, Plus and Enterprise plans:
Foundations | Legacy Plus | Plus | Enterprise |
|---|---|---|---|
❌ | ✅ | ✅ | ✅ |
Overview
To access your core dashboards, head to Reports, then to Core Dashboards. We have six ready-made dashboards providing instant insights across all your recruiting activities in Ashby.
Core Dashboards follow your existing role permissions, so you'll only see data for roles you have access to. These access settings can't be edited.
Executive Dashboard: A high-level overview, providing on hires, offer acceptance rate, all currently open roles and interview frequency.
Jobs Dashboard: Reports on your open and closed jobs, time to hire and open and filled openings.
Sourcing Dashboard: Track your sequences and sourced candidates here.
Interview Dashboard: Track key scheduling metrics like your upcoming and completed interviews, your feedback completion rate and overall feedback scores here. You will need to set up a grouped interview plan to view this dashboard. More on this at What is a grouped interview plan?
This is a separate dashboard from the Interview Dashboard under Views on the home page. For more on scheduling requests and tracking scheduling with the other Interview Dashboard, check out Advanced Scheduling Automation Add-On.
Offers Dashboard: Track your offer acceptance rate, reasons why a candidate declined an offer, the overall average time to offer by both department and recruiter.
CRM Summary Dashboard: Track how many candidates are being added each week, how many candidates are in the Active stages of a job’s pipeline, how many leads are not being considered for a job currently and your weekly archive volume.
DEI Dashboard: This dashboard is only available to those who have purchased the Diversity Inference add-on. Please reach out to your Sales Executive if you want to utilize this feature.
Core Dashboard Reports
Hires
This report lists all job considerations with the Hired outcome. Includes the candidate’s name, the job, team, recruiter, hiring manager, the source and when the candidate was hired.
Hired Not Started
A list of hired candidates who have a future start date. This report includes the candidate’s name, the job, the job’s team, the recruiter, hiring manager, source, the date the candidate was hired at and their start date (pulled from their offer details).
Offer Acceptance Rate
The percentage of offers that have been accepted by candidates. This report can also be viewed as a Pie Chart.
Completed Interviews
A count of all completed interviews. The report counts one interview per stage per candidate.
If a candidate has multiple interviews scheduled in one stage, this would count all interviews as one for the candidate.
Upcoming Interviews
The total number of upcoming interviews scheduled in. This report shows the candidate, the job, the interview’s start time, interview title and interviewer when in the Table view.
All Open Jobs
A count of all currently open jobs. The report lists the job, the recruiter, hiring manager, the number of days the job has been open for and an active candidate count.
Hires by Department
The total number of job considerations hired by department. By default, this report looks at the last 12 months. Both a count and a percentage are listed.
Monthly Hires by Department
The total number of job considerations hired each month, grouped by department. By default, this report looks at the last 12 months.
Offer Acceptance Rate by Department
A chart showing the acceptance rate for offers, grouped by department.
Offer Stage Acceptance Rate
The offer stage acceptance report examines the final outcome of all job considerations that enter the offer stage.
Offer Stage Enters
The total number of job considerations that reach the offer stage. By default, this report counts offer stage entries over all time.
Offer Acceptance Rate Details
A further breakdown of all offer outcomes, including the total number accepted and rejected.
Offer Decline Reasons
A summary of archive reasons in the case of an offer being declined by the candidate.
Open Jobs by Department
View the total number of currently open jobs, split by their department.
All Open Jobs
A list of all currently open roles, showing the job, recruiter, hiring manager, open duration and active candidate count.
Monthly Open Jobs
The total number of jobs open, counted across months. The count is based on the jobs opening and closing dates.
Interviews per Hire
This report tracks the average number of interviews and interviewer hours per hire.
Interviews Week over Week
A count of interviews, split by department and show week over week.
Interviews by Department and Stage
A count of interviews grouped by department and stage name.
All Open Jobs
A list of all currently open roles, showing the job, recruiter, hiring manager, open duration and active candidate count.
Jobs by Open Duration
The number of jobs that have been open for 0-30 days, 31-60 days, 61-90 days and 91+ days. These counts are based on the date each job was opened.
Open jobs by Recruiter
Currently open jobs grouped by their assigned recruiter.
Open Jobs by Department
Currently open jobs grouped by their department.
Open Jobs by Hiring Manager
Currently open jobs grouped by the assigned hiring manager.
Monthly Open Jobs
The total number of jobs open, counted across months. The count is based on the jobs opening and closing dates.
Closed Jobs
Total number of closed jobs over all time. This report includes the job, the requisition ID, the hiring manager, the recruiter, the open duration and the job status.
Time to Fill
This report shows how long jobs have been open, how many hires were made against these jobs, and calculates a ratio.
Time to Fill, Monthly
The time to fill for jobs, calculated month-to-month.
Open Openings
The total number of currently open openings. Want to set up openings? More on this at Openings Management .
Filled Openings
The total number of openings marked as Filled. This means a hire has been made and assigned to this opening in Ashby.
Sequence Activity: Initial Outreaches
A count of all outreach activities that are classed as initial or first contact with a candidate. When opened this report includes when the outreach was sent, who created the activity, the activity type, channel and reply status.
Sequences Started
A count of all sequences started. This report counts over all time.
When opened this report includes the candidate’s name, who created the sequence, when the sequence was started, the template, a project (if applicable) and the number of stage completed in the sequence.
Sequences Replied To
A count of sequences that have been marked as receiving a reply.
When opened this report includes the candidate’s name, who created the sequence, when the sequence was started, the template, a project (if applicable) and the number of stage completed in the sequence.
Active Converted Candidates
A count of all candidates who are currently active and have been tagged as having converted from a sequence.
When viewing the full report, the candidate, job, current interview stage name and job’s recruiter are listed.
Sourced Candidates Passthrough Rates
A passthrough rate report showing the progression of sourced candidates. The report is grouped by source type.
Weekly Sequences Started
The number of sequences started each week, spanning over the last 12 months.
Weekly Outreach Activities
A count of all weekly outreach activities, split by type. This chart covers the last 12 months.
Outreach Activity by Channel and Reply Status
The volume of outreach replies by channel, grouped by the reply status.
Sequences - Details
Overall Open Rate
The overall open rate, meaning any individual outreach email has been opened at least once. This report covers the last 12 months.
Overall Reply Rate
The number of sequences that received a reply divided by the total number of sequences started. This report covers the last 12 months.
Overall Conversion Rate
This report measures whether a sequence recipient has converted to an active candidate on a job.
Overall Interested Rate
The number of sequences that received a response from the lead that was categorised as Interested.
Monthly Conversion Rate
Pulled from the date the sequence was started, this tracks the volume of sequence recipients who converted to be an active candidate on a job by month.
This report covers the last 12 months.
Conversion Rate by Sequence Creator
This chart tracks the conversion rates based on the sequence creator and conversion status.
Monthly Reply Rate
Tracks the reply rate, grouped by the month the sequence was started and the reply status.
Reply Rate by Sequence Creator
Tracks the reply rate, grouped by the sequence creator and the reply status.
Monthly Open Rate
Tracks the open rate, based on the month the sequence was started at and the open status.
Sequence Open Rate by Creator
Tracks the open rate, based on the sequence creator and the open status.
Job Considerations by Source Type
The total number of job considerations, grouped by their source. This report covers the last 12 months.
Offer Stage Enters by Source Type
The number of job considerations that entered the Offer stage, grouped by their source type. This report covers the last 12 months.
Please note you will need to set up a grouped interview plan to access this dashboard. More on this at What is a grouped interview plan?
Completed Interviews
Contains a total count of all completed interviews across all time. Please note that one interview is counted per stage. When opening the report, the candidate, job, start time, interviewer, stage name and interview title are included.
Feedback Completion
The overall feedback completion rate across all interviewers. This report covers the last 12 months.
Completed Interviews by Stage Group
The total count of interviews completed, grouped by the stage that they were scheduled in. This report covers the last 12 months by default.
Weekly Interviews by Stage Group
The count of interviews per week grouped by the stage group they were scheduled in. By default, this covers interviews scheduled each week over the last 3 months.
Upcoming Interviews, Next 30 Days
A report showing all future interviews scheduled in the next 30 days. The report includes the candidate, the job, the interview’s start time and interviewer, the stage name and thr the interview title.
Interviews per Hire
The average number of interviews and interviewer hours for each hire. It’s calculated by taking the total number of interviews divided by the number of hires made.
The total number of interviews includes interviews for candidates both hired and rejected.
Interviews per Hire by Quarter
The average number of interviews and interviewer hours per hire, grouped by each quarter.
Interviewer Load
Interview load by interviewer summarizes the total time and total count of interviews for each interviewer.
Interviewer Load by Stage Group
Interview load by stage group provides the interview count and aggregate total hours spent across all interview participants.
For example, a 1-hour interview with 2 interviewers participating will be counted as 2 hours. This can be thought of as the total time cost to your organization by stage group.
Feedback Completion by Interviewer
Lists the total interviews, feedback completed, completion rate and the average time to submit by each interviewer.
Feedback Completion Rate
The overall feedback completion rate for all interviewers. This report covers the last 12 months.
Feedback Distribution by Stage Group
This report shows the overall recommendations on feedback forms submitted within the last 12 months and is grouped by group stage.
Feedback Forms by Stage Group
A count of feedback forms submitted for each stage group.
Feedback Distribution by Interview Title
This report shows the overall recommendations on feedback forms submitted within the last 12 months and is grouped by interview title.
In Offer
The total number of candidates who are currently in the Offer stage group.
When opening the report, it includes the candidate, the job, the job consideration’s recruiter, hiring manager, the number of days the consideration has been in that Offer stage group and the offer status.
Reached Offer
The total number of job considerations, active and inactive, that have ever reached the offer stage group. By default, this report covers all time.
Intent to Offer Acceptance Rate
The intent to offer acceptance rate is the total hires over the total number of job considerations that have ever reached the offer stage. By default, this report covers all time.
Offer Acceptance Rate Details
A further breakdown of the offer outcomes that lead to the offer acceptance rate, listing the offers decided, the offers accepted and the offers rejected.
Offer Acceptance Rate Overall
The offer acceptance rate across each month. By default this report shows the last 12 months.
Offer Decline Reasons
A chart showing the reasons added to offers when they are declined by the candidate.
Time to Offer by Department
The average number of days it takes for a job consideration to reach the Offer stage from when it was first started. This report is grouped by department.
Time to Offer by Recruiter
The average number of days it takes for a job consideration to reach the Offer stage from when it was first started. This report is grouped by the recruiter listed on the job consideration.
Total Candidates
The total count of candidates in your Ashby account.
Weekly Candidates Added
The count of candidates added each week across the last 12 months.
Active Candidates
The count of candidates with at least one job consideration in an Active stage.
Weekly Active Pipeline Volume
A historical count of job considerations in active stages by department. The count shows every week across the last 12 months.
Leads Not on Jobs
The count of candidates who have never been considered for a job.
Leads on Jobs
The count of candidates with at least one job consideration in an Lead stage.
Weekly Active Lead Volume
A historical count of job considerations in lead stages by department. The count shows every week across the last 12 months.
Archived Candidates
A count of candidates who were previously considered for a role, were rejected and currently have no active job considerations. This is a count across all time.
Weekly Archive Volume
A count of job considerations that were archived each week, grouped by department. By default, this report covers the last 12 months.
