Ashby Subject & Field Definitions

in this guide, we list all of the ashby subject and field values, along with definitions for each this glossary will help you determine how to filter or group data, or which filters to add to include the information you need in a custom list report subject definitions subject definition job consideration a candidate’s record on a specific job job a job set up within your ats job postings the job posting created for a job within your ats (available for ashby all in one customers only) interview scheduled interviews in your ats interviews can be counted as one per stage (i e an onsite panel with 4 different interviews will count as 1 onsite interview) or one per scheduled interview (i e an onsite panel with 4 different interview sill count as 4 interviews) interviewer participation scheduled interviewers each interviewer counts as an interview participation these tie closely to feedback forms interview stage transition moves to and from stages accidental stage moves will be detected and counted feedback form we pull in the person who submitted, when they submitted, and the overall recommendation (score out of 4) from feedback forms sequence sequences sent in ashby application form refers to the application form candidates submit when they apply candidate candidates in ashby diversity survey custom diversity surveys created in ashby eeoc survey custom eeoc surveys created in ashby opening headcount for a job using the openings feature in ashby candidate experience survey custom candidate experience surveys created in ashby projects list for tracking talent that you aren't actively considering for a job project members report on candidates being added to projects time frame filter definitions subject time frame filter definition job consideration activity status due when the current activity is due archived at the point in time at which a job consideration was marked as archived consideration ended at the point in time at which a job consideration was either marked as ‘hired’ or ‘archived’ hired at the point in time at which a candidate was hired for a job offer stage entered the point in time the job consideration entered the offer stage of the application process started at the time at which the job consideration was created either when a candidate applied or when a user considered them for the job in ashby … stage group interview at the time of the first scheduled interview in a given stage group offer decided at the time at which the offer was accepted or rejected by the candidate job was open when grouping or filtering by this field, returns all jobs that were open in a given timeframe created at the time at which a job was created opened at the time at which a job was opened closed at the time at which a job was closed interview start time the time when an interview took place if the interview is a multi panel interview, this time refers to the start time of the first interview created at the time when an interview was created by the organizer if the interview is a multi panel interview, this time refers to when the first interview was created interviewer participation start time the time when an interviewer event started end time the time when an interviewer event ended interview stage transition entered at point in time at which a stage was entered left at point in time at which a stage was left feedback form submitted at the point in time at which the feedback form was submitted sequence started at the point in time a sequence was started first reply received at the date of the first reply received from the candidate application form submitted at the point in time at which an application form was submitted candidate last email sent at the last point in time at which an email was sent to the candidate last email received at the last point in time at which an email was received from the candidate added at the point in time at which the candidate was added to the system hired at date the point in time the candidate was first hired when used in filters, finds candidates that have been hired during the given date range follow up date the date for a pending follow up with the candidate diversity survey submitted at the point in time at which a diversity form was submitted eeoc survey submitted at the point in time at which an eeoc form was submitted opening created at the point in time an opening was created opened at the point in time an opening was opened closed at the point in time an opening was closed or filled was open when grouping or filtering by this field, returns all openings that were open in a given time frame candidate experience survey submission survey request created at when the survey request for this submission was originally created submitted at the point in time at which a candidate experience survey was submitted project created at the point in time at which the project was created updated at the point in time at which the project was last updated project member added to project at when the candidate was added to the project fields definitions job consideration fields field definition current interview stage name the title of the current interview stage name current interview stage group the title of the current interview stage group current interview stage type the type of the current interview stage lead, application review, active, hired, or archived days in current interview stage the number of days the job consideration has been in the current interview stage days in current interview stage name the number of days the job consideration has been in the current interview stage group average overall recommendation the average overall recommendation score given by interviewers for the job consideration started at the time at which the job consideration was created either when a candidate applied or when a user considered them for the job in ashby passed through stage group/name allows filtering applications that have passed through a certain stage group/name, e g 'onsite' will only return applications that have passed through that stage group/name, not applications that skipped the stage group/name note, passed through stage group/name will include candidates currently in the stage group/name reached stage group/name allows filtering applications that have reached a certain stage group/name, e g 'onsite' will return all applications that have passed through this stage group/name or have skipped this stage/stage name but passed through a later stage group/ name reached stage type allows filtering job considerations that have reached a certain stage type, e g ‘application review’ will return all job considerations that have passed through a stage of this type or have skipped such a stage but passed through a later stage furthest stage group/name reached allows selecting and filtering by by the furthest stage group/title this job consideration has reached most recent active stage group allows selecting and filtering by the stage group the application was in when being hired or rejected outcome the overall outcome of the job consideration can be one of lead, active, archived, or hired outcome with archive reason the overall outcome of the job consideration, including the type of archive reason can be one of lead, active, rejected by org, rejected by candidate, rejected other, or hired activity status shows with status a job consideration is in e g if it needs scheduling, is waiting on feedback, etc activity status due at when the current activity is due job the job the candidate applied to or is considered for applied via job posting the job posting the candidate applied to source the source through which the job consideration was created source type the type of the source through which the job consideration was created source site only available when the source is sourced ashby chrome extension lists where the job consideration was sourced from via the chrome extension (linkedin, linkedin recruiter, github) hiring manager the hiring manager assigned to this job consideration recruiter the recruiter assigned to this job consideration recruiting coordinator the recruiting coordinator assigned to this job consideration sourcer the sourcer assigned to this job consideration assessment sent date the date the assessment was sent assessment finished date the date the assessment was finished archive reasons filtering by reason the candidate was archived credited to the person the job consideration is credited to extended offer? whether or not your organization extended an offer for this job consideration offer stage entered date the point in time the job consideration entered the offer stage of the application process archive reason the reason a job consideration was archived archive reason type the type of the reason a job consideration was archived can be one of rejected by candidate, rejected by org, or other auto rejected whether this application was rejected automatically based on rejection criteria in job settings hired at the point in time at which a candidate was hired for a job archived at the point in time at which a job consideration was marked as archived consideration ended at the point in time at which a job consideration was either marked as ‘hired’ or ‘archived’ candidate the individual candidate of this job consideration application review average score the average score given by all users in application review if an application passes through application review multiple times, this will consider all scores application review assignee the person assigned to review the job consideration involves returns any job considerations where the user is on the hiring team or is specifically following the candidate time in process (days) number of days from application start or most recent unarchive to consideration end (archived or hired) for active applications, we report the time from application start or most recent unarchive to the current date … stage group interview at the time of the first scheduled interview in a given stage group has resume uploaded? whether this candidate has a resume uploaded for this job consideration or not workday latest hire push status whether an attempt was made to push the job consideration to workday and, if so, the status of the latest attempt workday latest hire push attempted at the time at which the latest attempt was made to push the job consideration to workday other subjects/related subjects available in reports with the job consideration subject candidate job interview interview schedule stage transition candidate experience survey submission candidate experience survey questionnaire offer feedback form job board application form opening e signature document job fields field definition job the job’s identity title represents the name or title of the job requisition id alphanumerical identifier assigned to the job that is unique to your company’s internal processes creator the user who created the job hiring manager the hiring manager who is on the hiring team of this job recruiter the recruiter who is on the hiring team of this job recruiting coordinator the recruiting coordinator who is on the hiring team of this job sourcer the sourcer who is on the hiring team of this job team the department or team directly associated with this job e g if a job is associated with ‘product marketing’ which is nested under ‘marketing’, then this field will return ‘product marketing’ department the top level department associated with this job e g if a job is associated with ‘product marketing’ which is nested under ‘marketing’, then this field will return ‘marketing’ location the job’s location that is used as the default location for job postings of a job allows searching for jobs based on their location or the region in which the location is located job status the current status of the job can be open, closed, archived, or draft employment type the type of employment offered for the job can be full time, part time, intern, contract, or temporary was open when grouping or filtering by this field, returns all jobs that were open in a given timeframe created at the time at which the job was created opened at the time at which the job was opened closed at the time at which the job was closed open duration (in days) how many days this job has been open for open headcount number of open headcount for this job active candidate count how many candidates have applications in active interview or offer stages excludes candidates with applications in application review number of candidates in … the number of job considerations currently in a given stage group is template? currently, job templates are shown as draft or archived jobs use this field to filter job templates out close reason returns any jobs which were closed for a particular reason external job board visibility the status of a job’s posting on your external ashby job board jobs can have the posting status of listed, unlisted or no posting internal job board visibility the status of a job’s posting on your internal ashby job board jobs can have the posting status of listed, unlisted or no posting other subjects available in reports with the job subject opening job posting fields field definition job posting title the title given to the job posting status the status of the job posting (published or unpublished) social description the short text description of posting for social sharing the text added to the social description section of your job posting external visibility whether the post is set as listed or unlisted on your public facing job board internal visibility whether the post is set as listed or unlisted on your internal job board location the location listed on the job posting application deadline the deadline set for applications (if enabled) will appear as a date with a timestamp or a null value automatically unpublish? only available to display if an application deadline has been set application form title the title of the application form assigned to the job posting application form type whether the application form is a shared or custom application form job the job the job posting is assigned to auto confirm application enabled? whether an application confirmation email has been configured for this job posting auto confirm application email template the email template that is sent out as part of the application confirmation email setup auto reject application enabled? if auto reject rules have been configured and activated for the job posting auto reject application email template the email template that will be sent out as part of the auto reject configuration created at the date and time the job posting was originally created last published at the date and time of the last publication of the job posting postings can be unpublished and re published so this is a most recent event timestamp interview fields field definition scheduled in stage name the title of the stage in which this interview was scheduled scheduled in stage group the group of the stage in which this interview was scheduled start time the time when an interview took place if the interview is a multi panel interview, this time refers to the start time of the first interview duration represents the length of time the interview took place interviewer the user who conducted the interview organizer the user who scheduled the interview interview title the title of the conducted interview created at the time when an interview was created by the organizer if the interview is a multi panel interview, this time refers to when the first interview was created other subjects available in reports with the interview subject interviewer participation job consideration interviewer participation fields field definition interviewer the user who was the interviewer of this interviewer participation start time the time when this interviewer event started end time the time when this interviewer event ended has completed feedback? whether or not this interview has a completed feedback form rsvp status the interviewer’s response to the interview calendar invitation other subjects available in reports with the interviewer participation subject https //app archbee com/docs/hqhfptffriz0 afmcjdmj/jkg56 efryaaa7wlsbvsj#i0fej https //app archbee com/docs/hqhfptffriz0 afmcjdmj/jkg56 efryaaa7wlsbvsj#xb6e7 interview stage transition fields field definition from interview stage name the title of the interview stage transferred from from interview stage type the type of interview stage transferred from lead, application review, active, archived, or hired stages from interview stage group the stage group transferred from to interview stage name the title of the interview stage transferred to to interview stage type the type of interview stage transferred to lead, application review, active, archived, or hired stages to interview stage group the stage group transferred to outcome the outcome of this stage change possible values include moved forward, rejected by org, rejected by candidate, rejected other entered at point in time at which the stage was entered left at point in time at which the stage was left days in stage number of full days within the stage archive reason when the new stage represents the archived stage, this represents archive reason other subjects available in reports with the interview stage transition subject job consideration feedback form fields field definition overall recommendation the score submitted on the overall recommendation form field submitted at the point in time at which the feedback form was submitted submitted by the person who submitted the feedback form submitted in stage group allows filtering by the stage group the application was in when feedback was submitted, whether or not there was a scheduled interview interview title title of the interview a feedback form was submitted for other subjects available in reports with the feedback form subject job consideration interview sequence fields field definition sequence template the sequence template a sequence was created from completion status describes the current status of a sequence a sequence will stop upon receiving a reply or if manually cancelled otherwise, a sequence will continue running until all steps are completed reply status the reply status of the sequence can be one of not set, interested, or not interested started at the point in time this sequence was started number of stages completed number indicating how many stages of the sequence have been completed has received reply? whether a reply to a sequence email was received has opens? whether a sequence email was opened at least once number of opens number of times a sequence email got opened has clicks? whether the sequence recipient clicked on any of the email’s links number of clicks number of times the sequence recipient clicked on any of the email’s links first reply received at the date of the first reply received from the candidate bounced? indicates if any of the emails in the sequence bounced and failed to send has converted to candidate? whether the recipient for a sequence has converted to an active candidate after the sequence started created by the user who created the sequence sent from the sender email address other subjects available in reports with the sequence subject candidate application form fields field definition submitted at the point in time at which an application form was submitted … application form each application form that has fields that can be reported on will be available under submitted at when clicking on a form, the available fields to show will be visible other subjects available in reports with the application form subject job consideration candidate fields field definition last email sent at the last point in time at which an email was sent to the candidate last email received at the last point in time at which an email was received from the candidate added at the point in time at which the candidate was added to the system added by the user who added the candidate to the system name the full name of the candidate phone number (primary, personal) the candidate’s primary, personal phone number email address(es) all of the candidate’s email addresses email address (primary, personal) the candidate’s primary, personal email address linkedin profile url a url to the candidate’s linkedin profile hired at date the point in time the candidate was first hired when used in filters, finds candidates that have been hired during the given date range follow up date the date for a pending follow up with the candidate follow up assignee the person assigned to follow up with the candidate tags the candidate tags associated with the candidate most recent company the candidate’s most recent company from their employment history worked at the companies the candidate has worked at years of experience the number of years the candidate has calculated by summing up the tenure of each entry in the candidate’s employment history resume full text search allows to do a full text search through all the candidate’s resumes reason for outreach the reason you are reaching out to this candidate salary expectations salary expectations sources the sources through which the candidate’s job considerations were created source the source through which the candidate was created source site only available when the source is sourced ashby chrome extension lists where the candidate was sourced from via the chrome extension (linkedin, linkedin recruiter, github) credited to the person who receives credit for sourcing the candidate project the talent projects the candidate is a member of involves returns any candidates where the user is on the hiring team or is specifically following the candidate candidate profile url a url to the candidate’s profile in ashby current job title returns candidates matching the current (i e latest) job title note only available ashby aio and greenhouse analytics customers held job title returns candidates matching the previously held (including current) job title note only available ashby aio and greenhouse analytics customers is marked as do not contact whether the candidate is marked as “do not contact” is in violation of data compliance? whether a candidate is in violation of any data compliance rules inactivity based data retention date the date after which a candidate’s data should be anonymized or deleted according to the organization’s inactivity based data compliance rules data retention consent end date the candidate has given consent to keep their data up to this date has blocked applications? whether the candidate has had any applications blocked location allows filtering candidates within a specific location other subjects available in reports with the candidate subject job consideration diversity survey eeoc referral sequence diversity survey fields field definition submitted at the point in time at which a diversity survey was submitted … diversity survey each diversity survey that has fields that can be reported on will be available under submitted at when clicking on a form, the available fields to show will be visible eeoc survey fields field definition submitted at the point in time at which an eeoc survey was submitted survey question (i e gender, race, veteran status) you will be able to select fields from the survey to show in the results/filter the report on other subjects available in reports with the eeoc survey subject candidate opening fields field definition is archived? whether an opening is archived status the opening’s current status can be one of draft, approved, open, closed, or filled created at the point in time an opening was created opened at the point in time an opening was opened closed at the point in time an opening was closed or filled open duration (in days) number of days an opening was open if the opening is closed or filled, this is the number of days between ‘opened at’ and ‘closed at’ otherwise, this is the number of days since ‘opened at’ close reason returns any openings which were closed for a particular reason was open when grouping or filtering by this field, returns all openings that were open in a given time frame other subjects available in reports with the opening subject job consideration latest version candidate experience survey field definition survey title title of the candidate experience survey request created at the point in time at which a candidate experience survey request was created submitted at the point in time at which the candidate submitted a response to a candidate experience survey request has been submitted? whether or not the candidate has submitted a response submission mode the submission mode supported by the form projects field definition project the project's identity this field allows filtering for a specific project title the title of a project is confidential whether the project is confidential or not confidential project will only be visible to their authors or admins with permission created by the person who created a project status the status of a project can be active or archived created at the point in time at which the project was created updated at the point in time at which the project was last updated project members field definition added to project by the user who added the candidate to the project added to project at when the candidate was added to the project other subjects available in reports with the project members subject candidate project related subjects definitions interview schedule fields field definition status status of the interview schedule can be one of complete, needs scheduling, scheduled, or waiting on feedback waiting on candidate availability whether candidate availability has been provided by the candidate candidate experience survey submission fields field definition candidate submitted nps the overall ‘net promoter score’ submitted on a candidate experience survey is promoter promoters are those who have answered the nps question with a 9 or 10 is passive a submission is considered passive if the answer to the nps question is a 7 or 8 is detractor detractors are those who have answered the nps question with a 6 or below survey title title of the candidate experience survey survey request created at when the survey request for this submission was originally created submitted at the point in time at which a candidate experience survey was submitted other subjects available in reports with the candidate experience survey submission subject job consideration questionnaire fields field definition submitted at the point in time at which a questionnaire was submitted title title of a questionnaire offer fields field definition number of approval rejections the number of times an offer’s approval has been rejected decided at the time at which the offer was accepted or rejected by the candidate status indicates if an offer is created, pending, accepted, or rejected latest version > created at the point in time at which an offer version was created latest version > is latest version whether this represents the most recent offer version job board fields field definition job board the specific job board internal/external the type of job board, which can be either internal or external application form field definition submitted at the point in time at which an application form was submitted e signature document fields field definition template title the title of the document template used for the e signature document status the status of the e signature document (draft, sent, or complete) sent at the date when the e signature document was sent completed at the date when the e signature document was completed referral fields field definition submitted at the point in time at which the referral was submitted referred by > employee the employee identity referred by > name the full name of the user referred by > is service account? whether this user is not an actual person but a service account referred by > tenure (in months) represents the number of months the employee has been with the company referred by > next anniversary represents the date of the next anniversary of the employee’s start date, including today’s date referred by > agency represents the agency the user is associated with referred by > manager represents the manager of the employee referred by > interviewer tags tags that track the skills and qualifications of your interviewer pool referred by > provisioned whether the user has been provisioned or not referred by > active user whether the employee is an active user or not referred by > start date the date the employee started working for the company referred by > role used to find which employees have certain roles referred by > timezone used to find which employees are in certain time zones openings latest version fields field definition opening id alphanumerical identifier of an opening, unique to your company’s internal processes is backfill? whether an opening represents a backfill created by the person who created an opening description a text description for an opening team the department or team directly associated with this opening e g if a opening is associated with ‘product marketing’ which is nested under ‘marketing’, then this field will return ‘product marketing’ region the top level regions associated with this opening e g if an opening is associated with ‘san francisco’ which is nested underneath ‘north america’, then this field will return ‘north america’ location the opening’s location allows searching for openings based on their location or the region in which the location is located employment type the type of employment offered for the opening can be one of full time, part time, intern, contract, or temporary created at the point in time an opening version was created target hire date the preferred or estimated date by which the opening should be filled target start date the preferred or estimated date by which the candidate hired into an opening should start job the jobs associated with an opening hiring manager the hiring manager who is on the hiring team of this opening recruiter the recruiter who is on the hiring team of this opening recruiting coordinator the recruiting coordinator who is on the hiring team of this opening sourcer the sourcer who is on the hiring team of this opening