Ashby Subject & Field Definitions

44 min

In this guide, we list all of the Ashby subject and field values, along with definitions for each. This glossary will help you determine how to filter or group data, or which filters to add to include the information you need in a custom list report.

Subject Definitions

Subject	Definition
Job Consideration	A candidate’s record on a specific job.
Job	A job set up within your ATS.
Job Postings	The job posting created for a job within your ATS (Available for Ashby All-In-One customers only)
Interview	Scheduled interviews in your ATS. Interviews can be counted as one per stage (i.e. an onsite panel with 4 different interviews will count as 1 onsite interview) or one per scheduled interview (i.e. an onsite panel with 4 different interview sill count as 4 interviews).
Interview Schedules	Covers the interview schedule status, including interview stage, interview stage group, RSVP declines and more.
Interviewer Participation	Scheduled interviewers. Each interviewer counts as an interview participation. These tie closely to feedback forms.
Interview Stage Transition	Moves to and from stages. Accidental stage moves will be detected and counted.
Feedback Form	We pull in the person who submitted, when they submitted, and the overall recommendation (score out of 4) from feedback forms.
Sequence	Sequences sent in Ashby.
Application Form	Refers to the application form candidates submit when they apply.
Candidate	Candidates in Ashby.
Outreach Activities	Tracking the status and type of outreach activity (email, LinkedIn Connection Request, LinkedIn Inmail, etc)
Diversity Survey	Custom diversity surveys created in Ashby.
EEOC Survey	Custom EEOC surveys created in Ashby.
Sourcing Forms	Custom sourcing forms created in Ashby
Questionnaire	Custom questionnaires created in Ashby
Event Audience Members	Attendees in the audience of events you create in Ashby.
Opening	Headcount for a job using the Openings feature in Ashby.
Candidate Experience Survey	Custom candidate experience surveys created in Ashby.
Employees	The employees you add as users in Ashby
Quality of Hire Survey Enrollments	Track the status of Quality of Hire surveys
Quality of Hire Survey Steps	The steps you include in your Quality of Hire surveys
Projects	List for tracking talent that you aren't actively considering for a job.
Project Members	Report on candidates being added to projects.
Candidate Review Requests	Report on candidate reviews (both completed and pending)
AI Notetaker Recordings	Report on the recording mode and the availability of a transcript or recording of an interview that had the AI Notetaker enabled.
Candidate Recording Consent Choice	Report on the recording consent choices of candidates.

Time Frame Filter Definitions

Subject	Time Frame Filter	Definition
Job Consideration	Activity Status Due	When the current activity is due.
	Archived At	The point in time at which a job consideration was marked as archived.
	Consideration Ended At	The point in time at which a job consideration was either marked as ‘Hired’ or ‘Archived’.
	Hired At	The point in time at which a candidate was hired for a job.
	Offer Stage Entered	The point in time the job consideration entered the offer stage of the application process.
	Started At	The time at which the job consideration was created. Either when a candidate applied or when a user considered them for the job in Ashby.
	… Stage Group Interview At	The time of the first scheduled interview in a given stage group.
	Offer Decided At	The time at which the offer was accepted or rejected by the candidate.
Job	Was Open	When grouping or filtering by this field, returns all jobs that were open in a given timeframe.
	Created At	The time at which a job was created.
	Opened At	The time at which a job was opened.
	Closed At	The time at which a job was closed.
Interview	Start Time	The time when an interview took place. If the interview is a multi-panel interview, this time refers to the start time of the first interview.
	Created At	The time when an interview was created by the organizer. If the interview is a multi-panel interview, this time refers to when the first interview was created.
Interviewer Participation	Start Time	The time when an interviewer event started.
	End Time	The time when an interviewer event ended.
Interview Stage Transition	Entered At	Point in time at which a stage was entered.
	Left At	Point in time at which a stage was left.
Feedback Form	Submitted At	The point in time at which the feedback form was submitted.
Sequence	Started At	The point in time a sequence was started.
	First Reply Received At	The date of the first reply received from the candidate.
Application Form	Submitted At	The point in time at which an application form was submitted.
Candidate	Last Email Sent At	The last point in time at which an email was sent to the candidate.
	Last Email Received At	The last point in time at which an email was received from the candidate.
	Added At	The point in time at which the candidate was added to the system.
	Hired At Date	The point in time the candidate was first hired. When used in filters, finds candidates that have been hired during the given date range.
	Follow Up Date	The date for a pending follow up with the candidate.
Diversity Survey	Submitted At	The point in time at which a Diversity form was submitted.
EEOC Survey	Submitted At	The point in time at which an EEOC form was submitted.
Opening	Created At	The point in time an opening was created.
	Opened At	The point in time an opening was opened.
	Closed At	The point in time an opening was closed or filled.
	Was Open	When grouping or filtering by this field, returns all openings that were open in a given time frame.
Candidate Experience Survey Submission	Survey Request Created At	When the survey request for this submission was originally created.
	Submitted At	The point in time at which a Candidate Experience Survey was submitted.
Project	Created At	The point in time at which the project was created.
	Updated At	The point in time at which the project was last updated.
Candidate Review Request	Created At	The point in time at which the request was created.
	Submitted At	The point in time at which the review was submitted.
Project Member	Added to Project At	When the candidate was added to the project.

Fields Definitions

Job Consideration Fields

Field	Definition
Current Interview Stage Name	The title of the current interview stage name.
Current Interview Stage Group	The title of the current interview stage group.
Current Interview Stage Type	The type of the current interview stage: Lead, Application Review, Active, Hired, or Archived.
Days in Current Interview Stage	The number of days the job consideration has been in the current interview stage.
Days in Current Interview Stage Name	The number of days the job consideration has been in the current interview stage group.
Average Overall Recommendation	The average overall recommendation score given by interviewers for the job consideration.
Started At	The time at which the job consideration was created. Either when a candidate applied or when a user considered them for the job in Ashby.
Passed Through Stage Group/Name	Allows filtering applications that have passed through a certain stage group/name, e.g. 'Onsite'. Will only return applications that have passed through that stage group/name, not applications that skipped the stage group/name. Note, passed through stage group/name will include candidates currently in the stage group/name.
Reached Stage Group/Name	Allows filtering applications that have reached a certain stage group/name, e.g. 'Onsite'. Will return all applications that have passed through this stage group/name or have skipped this stage/stage name but passed through a later stage group/ name.
Reached Stage Type	Allows filtering job considerations that have reached a certain stage type, e.g. ‘Application Review’. Will return all job considerations that have passed through a stage of this type or have skipped such a stage but passed through a later stage.
Furthest Stage Group/Name Reached	Allows selecting and filtering by by the furthest stage group/title this job consideration has reached.
Most Recent Active Stage Group	Allows selecting and filtering by the stage group the application was in when being hired or rejected.
Outcome	The overall outcome of the job consideration. Can be one of Lead, Active, Archived, or Hired.
Outcome with Archive Reason	The overall outcome of the job consideration, including the type of archive reason. Can be one of Lead, Active, Rejected by Org, Rejected by Candidate, Rejected Other, or Hired.
Activity Status	Shows with status a job consideration is in. E.g. if it Needs Scheduling, is Waiting on Feedback, etc.
Activity Status Due At	When the current activity is due.
Job	The job the candidate applied to or is considered for.
Applied via Job Posting	The job posting the candidate applied to.
Source	The source through which the job consideration was created.
Source Type	The type of the source through which the job consideration was created.
Source Site	Only available when the source is Sourced: Ashby Chrome Extension. Lists where the job consideration was sourced from via the Chrome Extension (LinkedIn, LinkedIn Recruiter, GitHub).
Hiring Manager	The Hiring Manager assigned to this job consideration.
Recruiter	The Recruiter assigned to this job consideration.
Recruiting Coordinator	The Recruiting Coordinator assigned to this job consideration.
Sourcer	The Sourcer assigned to this job consideration.
Assessment Sent Date	The date the assessment was sent.
Assessment Finished Date	The date the assessment was finished.
Archive Reasons	Filtering by reason the candidate was archived.
Credited To	The person the job consideration is credited to.
Extended Offer?	Whether or not your organization extended an offer for this job consideration.
Offer Stage Entered Date	The point in time the job consideration entered the offer stage of the application process.
Archive Reason	The reason a job consideration was archived.
Archive Reason Type	The type of the reason a job consideration was archived. Can be one of Rejected by candidate, Rejected by org, or Other.
Archive Reason Note	The note added to the Archive Note field during the archiving process.
Auto-Rejected	Whether this application was rejected automatically based on rejection criteria in job settings.
Hired At	The point in time at which a candidate was hired for a job.
Archived At	The point in time at which a job consideration was marked as archived.
Consideration Ended At	The point in time at which a job consideration was either marked as ‘Hired’ or ‘Archived’.
Candidate	The individual candidate of this job consideration.
Application Review Average Score	The average score given by all users in application review. If an application passes through application review multiple times, this will consider all scores.
Application Review Assignee	The person assigned to review the job consideration.
Involves	Returns any job considerations where the user is on the hiring team or is specifically following the candidate.
Time in Process (Days)	Number of days from application start or most recent unarchive to consideration end (archived or hired). For active applications, we report the time from application start or most recent unarchive to the current date.
… Stage Group Interview At	The time of the first scheduled interview in a given stage group.
Has Resume Uploaded?	Whether this candidate has a resume uploaded for this job consideration or not.
Workday Latest Hire Push Status	Whether an attempt was made to push the job consideration to Workday and, if so, the status of the latest attempt.
Workday Latest Hire Push Attempted At	The time at which the latest attempt was made to push the job consideration to Workday.

Other Subjects/Related Subjects available in reports with the Job Consideration Subject:

Candidates

Interview

Interview Schedule

Stage Transitions

Candidate Experience Survey

Questionnaire

Offer

Feedback Form

Job Posting

Application Form

Opening

Quality of Hire Survey Enrollment

Job Fields

Field	Definition
Job	The job’s identity.
Title	Represents the name or title of the job.
Requisition ID	Alphanumerical identifier assigned to the job that is unique to your company’s internal processes.
Creator	The user who created the job.
Hiring Manager	The Hiring Manager who is on the hiring team of this job.
Recruiter	The Recruiter who is on the hiring team of this job.
Recruiting Coordinator	The Recruiting Coordinator who is on the hiring team of this job.
Sourcer	The Sourcer who is on the hiring team of this job.
Team	The department or team directly associated with this job. E.g. if a job is associated with ‘Product Marketing’ which is nested under ‘Marketing’, then this field will return ‘Product Marketing’.
Department	The top-level department associated with this job. E.g. if a job is associated with ‘Product Marketing’ which is nested under ‘Marketing’, then this field will return ‘Marketing’.
Location	The job’s location that is used as the default location for job postings of a job. Allows searching for jobs based on their location or the region in which the location is located.
Job Status	The current status of the job. Can be Open, Closed, Archived, or Draft.
Employment Type	The type of employment offered for the job. Can be Full time, Part time, Intern, Contract, or Temporary.
Was Open	When grouping or filtering by this field, returns all jobs that were open in a given timeframe.
Created At	The time at which the job was created.
Opened At	The time at which the job was opened.
Closed At	The time at which the job was closed.
Open Duration (in days)	How many days this job has been open for.
Open Headcount	Number of Open Headcount for this job.
Active Candidate Count	How many candidates have applications in active interview or offer stages. Excludes candidates with applications in application review.
Number of Candidates in …	The number of job considerations currently in a given stage group.
Is Template?	Currently, job templates are shown as draft or archived jobs. Use this field to filter job templates out.
Close Reason	Returns any jobs which were closed for a particular reason.
External Job Board Visibility	The status of a job’s posting on your external Ashby job board. Jobs can have the posting status of listed, unlisted or no posting.
Internal Job Board Visibility	The status of a job’s posting on your internal Ashby job board. Jobs can have the posting status of listed, unlisted or no posting.

Other Subjects available in reports with the Job Subject:

Opening

Job Posting Fields

Field	Definition
Job Posting Title	The title given to the job posting.
Status	The status of the job posting (published or unpublished)
Social Description	The short text description of posting for social sharing. The text added to the Social Description section of your job posting.
External Visibility	Whether the post is set as listed or unlisted on your public-facing job board.
Internal Visibility	Whether the post is set as listed or unlisted on your internal job board.
Location	The location listed on the job posting.
Application Deadline	The deadline set for applications (if enabled). Will appear as a date with a timestamp or a null value.
Automatically Unpublish?	Only available to display if an application deadline has been set.
Application Form Title	The title of the application form assigned to the job posting.
Application Form Type	Whether the application form is a shared or custom application form.
Job	The job the job posting is assigned to.
Auto-Confirm Application Enabled?	Whether an application confirmation email has been configured for this job posting.
Auto-Confirm Application Email Template	The email template that is sent out as part of the application confirmation email setup.
Auto-Reject Application Enabled?	If auto-reject rules have been configured and activated for the job posting.
Auto-Reject Application Email Template	The email template that will be sent out as part of the auto-reject configuration.
Created At	The date and time the job posting was originally created.
Internal Job Board URL	The URL of the job posting on the internal job board.
Last Published At	The date and time of the last publication of the job posting. Postings can be unpublished and re-published so this is a most-recent event timestamp.

Other subjects available in reports with the Job Posting subject:

Interview Fields

Field	Definition
Scheduled in Stage Name	The title of the stage in which this interview was scheduled.
Scheduled in Stage Group	The group of the stage in which this interview was scheduled.
Start Time	The time when an interview took place. If the interview is a multi-panel interview, this time refers to the start time of the first interview.
Duration	Represents the length of time the interview took place.
Interviewer	The user who conducted the interview.
Organizer	The user who scheduled the interview.
Interview Title	The title of the conducted interview.
Created At	The time when an interview was created by the organizer. If the interview is a multi-panel interview, this time refers to when the first interview was created.
Type	The type of the conducted interview
Meeting Room	The meeting room booked for this interview
Location Type	The meeting location type for this interview (e.g In person, Zoom, Google Meet)

Other Subjects available in reports with the Interview Subject:

Interviewer Participation

Job Consideration

Interview Schedules Fields

Field	Definition
Status	Status of the Interview Schedule. Can be one of Complete, Needs Scheduling, Scheduling Requested, Waiting on Candidate Booking, Waiting on Candidate Availability, Candidate Availability Submitted, Scheduled, Waiting on Feedback, or On Hold.
Availability Requested?	Whether a candidate availability request was created for this schedule.
Waiting on candidate availability	Whether candidate availability has been provided by the candidate.
Interview Stage	The title of this interview schedule's interview stage
Interview Stage Group	The group of this interview schedule's interview stage, determined by mapping each interview plan's stage to a stage group.
Start Time	The start time of the first event in the interview schedule
Has Scheduling Request?	Whether a scheduling request has been submitted for this interview schedule.
Activity Status Due At	When the current activity is due.
Has Any RSVP Declines?	If the candidate or any interviewers have declined the RSVP.
Owned By	Returns any interview schedules where the user is the schedule's organizer, scheduling request's creator, or scheduling request's assignee
Location Type	The meeting location type for the current live version of this interview schedule (e.g., In-person, Zoom, Google Meet, Microsoft Teams, Phone).

Other Subjects available in reports with the Interview schedule subject:

Job Considerations

Interviewer Participation Fields

Field	Definition
Interviewer	The user who was the interviewer of this interviewer participation.
Start Time	The time when this interviewer event started.
End Time	The time when this interviewer event ended.
Has Completed Feedback?	Whether or not this interview has a completed feedback form.
RSVP Status	The interviewer’s response to the interview calendar invitation.

Other Subjects available in reports with the Interviewer Participation Subject:

Interview

Feedback Form

Interview Stage Transition Fields

Field	Definition
From Interview Stage Name	The title of the interview stage transferred from.
From Interview Stage Type	The type of interview stage transferred from: Lead, Application Review, Active, Archived, or Hired stages.
From Interview Stage Group	The stage group transferred from.
To Interview Stage Name	The title of the interview stage transferred to.
To Interview Stage Type	The type of interview stage transferred to: Lead, Application Review, Active, Archived, or Hired stages.
To Interview Stage Group	The stage group transferred to.
Outcome	The outcome of this stage change. Possible values include: Moved Forward, Rejected by Org, Rejected by Candidate, Rejected - Other.
Entered At	Point in time at which the stage was entered.
Left At	Point in time at which the stage was left.
Days in Stage	Number of full days within the stage.
Archive Reason	When the new stage represents the archived stage, this represents archive reason.

Other Subjects available in reports with the Interview Stage Transition Subject:

Job Considerations

Feedback Form Fields

Field	Definition
Overall Recommendation	The score submitted on the Overall Recommendation form field.
Submitted At	The point in time at which the feedback form was submitted.
Submitted By	The person who submitted the feedback form.
Submitted in Stage Group	Allows filtering by the stage group the application was in when feedback was submitted, whether or not there was a scheduled interview.
Interview Title	Title of the interview a feedback form was submitted for.

Other Subjects available in reports with the Feedback Form Subject:

Job Considerations

Interview

Sequence Fields

Field	Definition
Sequence Template	The sequence template a sequence was created from.
Completion Status	Describes the current status of a sequence. A sequence will stop upon receiving a reply or if manually cancelled. Otherwise, a sequence will continue running until all steps are completed.
Reply Status	The reply status of the sequence. Can be one of Not Set, Interested, or Not Interested.
Started At	The point in time this sequence was started.
Number of Stages Completed	Number indicating how many stages of the sequence have been completed.
Has Received Reply?	Whether a reply to a sequence email was received.
Has Opens?	Whether a sequence email was opened at least once.
Number of Opens	Number of times a sequence email got opened.
Has Clicks?	Whether the sequence recipient clicked on any of the email’s links.
Number of Clicks	Number of times the sequence recipient clicked on any of the email’s links.
First Reply Received At	The date of the first reply received from the candidate.
Bounced?	Indicates if any of the emails in the sequence bounced and failed to send.
Has Converted to Candidate?	Whether the recipient for a sequence has converted to an active candidate after the sequence started.
Created By	The user who created the sequence.
Sent From	The sender email address.

Other Subjects available in reports with the Sequence Subject:

Candidates

Application Form Fields

Field	Definition
Submitted At	The point in time at which an application form was submitted.
… Application Form	Each application form that has fields that can be reported on will be available under Submitted At. When clicking on a form, the available Fields to Show will be visible.

Other Subjects available in reports with the Application Form Subject:

Job Considerations

Candidate Fields

Field	Definition
Last Email Sent At	The last point in time at which an email was sent to the candidate.
Last Email Received At	The last point in time at which an email was received from the candidate.
Added At	The point in time at which the candidate was added to the system.
Added By	The user who added the candidate to the system.
Name	The full name of the candidate.
Phone Number (Primary, Personal)	The candidate’s primary, personal phone number.
Email Address(es)	All of the candidate’s email addresses.
Email Address (Primary, Personal)	The candidate’s primary, personal email address.
LinkedIn Profile URL	A URL to the candidate’s LinkedIn profile.
Hired At Date	The point in time the candidate was first hired. When used in filters, finds candidates that have been hired during the given date range.
Follow Up Date	The date for a pending follow up with the candidate.
Follow Up Assignee	The person assigned to follow up with the candidate.
Tags	The candidate tags associated with the candidate.
Most Recent Company	The candidate’s most recent company from their employment history.
Worked At	The companies the candidate has worked at.
Years of Experience	The number of years the candidate has calculated by summing up the tenure of each entry in the candidate’s employment history.
Resume Full Text Search	Allows to do a full-text search through all the candidate’s resumes.
Reason for Outreach	The reason you are reaching out to this candidate.
Salary Expectations	Salary expectations.
Sources	The sources through which the candidate’s Job Considerations were created.
Source	The source through which the candidate was created.
Source Site	Only available when the source is Sourced: Ashby Chrome Extension. Lists where the candidate was sourced from via the Chrome Extension (LinkedIn, LinkedIn Recruiter, GitHub).
Credited To	The person who receives credit for sourcing the candidate.
Project	The talent projects the candidate is a member of.
Involves	Returns any candidates where the user is on the hiring team or is specifically following the candidate.
Candidate Profile URL	A URL to the candidate’s profile in Ashby.
Current Job Title	Returns candidates matching the current (i.e. latest) job title. Note: Only available Ashby AIO and Greenhouse Analytics customers.
Held Job Title	Returns candidates matching the previously held (including current) job title. Note: Only available Ashby AIO and Greenhouse Analytics customers.
Is Marked as Do Not Contact	Whether the candidate is marked as “Do Not Contact”.
Is In Violation of Data Compliance?	Whether a candidate is in violation of any data compliance rules.
Inactivity Based Data Retention Date	The date after which a candidate’s data should be anonymized or deleted according to the organization’s inactivity based data compliance rules.
Last Data Consent Request Choice	This field shows the candidate’s response to their most recent data consent request: Pending, Opted In, or Opted Out. Consent given through the application form checkbox isn’t reflected here, so a blank field doesn’t always mean the candidate hasn’t consented.
Data Retention Consent End Date	The candidate has given consent to keep their data up to this date.
Has Blocked Applications?	Whether the candidate has had any applications blocked.
Location	Allows filtering candidates within a specific location.
AI Opt Out?	Allows filtering candidates who have opted out of AI application processing.

Other Subjects available in reports with the Candidate Subject:

Job Considerations

Diversity Survey

EEOC

Referral

Sequence

Outreach Activity Fields

Field	Definition
Sent At	The point in time this outreach was sent.
Created By	The person who created an outreach activity.
Type	The type of an outreach activity.
Touchpoint	The touchpoint of an outreach activity. Can be one of Initial Outreach, Follow-up Outreach, or Outreach Reply.
Channel	The channel of an outreach activity. Can be one of Email, LinkedIn InMail, or LinkedIn Connection Request.
Reply Status	The candidate reply-status for an outreach activity. Can be one of Interested, Not Interested, or None.
Sequence Template	The sequence template that a sequence was created from for the outreach.

Other Subjects available in reports with the Outreach Activity subject:

Candidate

Diversity Survey Fields

Field	Definition
Submitted At	The point in time at which a diversity survey was submitted.
… Diversity Survey	Each diversity survey that has fields that can be reported on will be available under Submitted At. When clicking on a form, the available Fields to Show will be visible.

EEOC Survey Fields

Field	Definition
Submitted At	The point in time at which an EEOC survey was submitted.
Survey Question (i.e. Gender, Race, Veteran Status)	You will be able to select fields from the survey to show in the results/filter the report on.

Other Subjects available in reports with the EEOC Survey Subject:

Candidates

Sourcing Form fields

Field	Definition
Sourcing Form Definition	The form definition that was used to create this submission.
Submitted At	The date and time the form was submitted.

Other Subjects available in reports with the EEOC Survey Subject:

Candidates

Questionnaire fields

Field	Definition
Questionnaire Title	Title of the questionnaire.
Request Created At	The point in time at which a questionnaire request was created.
Submitted At	The point in time at which the candidate submitted a response to a questionnaire request.
Has Been Submitted?	Whether or not the candidate has submitted a response.
Submission Mode	The submission mode supported by the form.

Other Subjects available in reports with the Questionnaire Subject:

Candidates

Job Considerations

Event Audience Members

Field	Definition
Is Checked In?	Whether the audience member is checked in.
RSVP Status	The RSVP status of an audience member.
Added At	The date and time the audience member registered or was manually added to the event.
Checked In At	The date and time the audience member was checked in.
Archived At	The date and time the audience member was archived.
Has Converted to Candidate?	Whether the audience member has converted to an active candidate.

Other Subjects available in reports with the Event Audience Members subject:

Candidates

Opening Fields

Field	Definition
Is Archived?	Whether an opening is archived.
Status	The opening’s current status. Can be one of Draft, Approved, Open, Closed, or Filled.
Created At	The point in time an opening was created.
Opened At	The point in time an opening was opened.
Closed At	The point in time an opening was closed or filled.
Open Duration (in days)	Number of days an opening was open. If the opening is closed or filled, this is the number of days between ‘Opened At’ and ‘Closed At’. Otherwise, this is the number of days since ‘Opened At’.
Close Reason	Returns any openings which were closed for a particular reason.
Was Open	When grouping or filtering by this field, returns all openings that were open in a given time frame.

Other Subjects available in reports with the Opening Subject:

Job Considerations

Latest VersionLatest Version

Candidate Experience Survey Fields

Field	Definition
Survey Title	Title of the candidate experience survey.
Request Created At	The point in time at which a candidate experience survey request was created.
Submitted At	The point in time at which the candidate submitted a response to a candidate experience survey request.
Has Been Submitted?	Whether or not the candidate has submitted a response.
Submission Mode	The submission mode supported by the form.

Other Subjects available in reports with the Candidate Experience Survey subject:

Job Considerations

Employee Fields

Field	Definition
Employee	The Employee identity. Allows filtering for specific Employees as opposed to the 'Name' field, which allows filtering based on the Employee's name.
Email	The email of the employee
Name	The full name of the user.
Is Service Account?	Whether this user is not an actual person but a service account.
Requires Paid Seat?	If yes, this user will count toward the contracted seat count for your instance.
Tenure (in months)	Represents the number of months the employee has been with the company.
Next Anniversary	Represents the date of the next anniversary of the employee's start date, including today's date.
Agency	Represents the agency the user is associated with.
Job Title	The job title of the employee.
Manager	Represents the manager of the employee.
Is Manager?	Whether the employee is a manager.
Daily Interviewer Limit	The maximum number of interviews an interviewer can conduct in a day.
Weekly Interviewer Limit	The maximum number of interviews an interviewer can conduct in a week.
Interviewer Pool	Groups of qualified and in-training interviewers (formerly Interviewer Tags).
Trainee on Interviewer Pool	The employee is training for the specified Interviewer Pool.
Qualified Member of Interviewer Pool	The employee is a fully qualified member of the specified Interviewer Pool.
Interviewer Pool Status	The employee's status within an interviewer pool where they are a member.
Provisioned?	Whether the user has been provisioned or not.
Active User?	Whether the employee is an active user or not.
Start Date	The date the employee started working for the company.
Role	Used to find which employees have certain roles.
Has Logged In?	Whether the user has ever logged in.
Last Active Date	The date of the user's most recent activity. This includes any interaction within Ashby, across all features and tasks.
Timezone	Used to find which employees are in certain timezones.
Is Linked to a Candidate?	Indicates whether the employee is linked to a candidate.
LinkedIn Profile URL	A URL to the employee's LinkedIn profile.
In Management Hierarchy of	All employees in the reporting chain of an employee.
Has Calendar	Whether the employee has a calendar associated with their profile.
Is Paused Interviewer	Whether the employee has all their interviews paused.
Has AI Notetaker Enabled?	Whether the employee has AI Notetaker enabled, making interviews they participate in eligible to be recorded.
Has Email Sync Enabled?	Whether the employee has email sync enabled.

Other Subjects available in reports with the Employee subject:

Interviewer Pools

Quality of Hire Survey Steps

Field	Definition
Status	The status of the request.
Survey Form	The survey form associated with the request.
Requested At	The point in time where the survey was requested.
Submitted At	The point in time where the survey was first submitted.
Submitted By	The Hiring Manager that submitted the survey.
Has Been Submitted	Indicates whether the survey has been submitted.
Tenure At Submission	The hired employee's tenure in months on the scheduled submission date.
Time to Submission Days	The number of days between the survey request and the submission.
Overdue for days	The number of days a survey submission is overdue.
Quality of Hire At Submission	The Quality of Hire score submitted in the step.
Latest Submission in Range	The latest submission in the given date range.

Other Subjects available in reports with the Quality of Hire Survey Steps subject:

Quality of Hire Survey EnrollmentQuality of Hire Survey Enrollment

Quality of Hire Survey Enrollment Fields

Field	Definition
Status	The status of the request.
Survey Form	The survey form associated with the request.
Requested At	The point in time where the survey was requested.
Submitted At	The point in time where the survey was first submitted.
Submitted By	The Hiring Manager that submitted the survey.
Has Been Submitted	Indicates whether the survey has been submitted.
Tenure At Submission	The hired employee's tenure in months on the scheduled submission date.
Time to Submission Days	The number of days between the survey request and the submission.
Overdue for days	The number of days a survey submission is overdue.
Quality of Hire At Submission	The Quality of Hire score submitted in the step.
Latest Submission in Range	The latest submission in the given date range.

Other Subjects available in reports with the Quality of Hire Survey Enrollment subject:

Job Considerations

Quality of Hire Survey StepsQuality of Hire Survey Steps

Hiring Manager Experience Surveys

Field	Definition
Survey Title	Title of the hiring manager experience survey.
Request Created At	The point in time at which a hiring manager experience survey request was created.
Submitted At	The point in time at which the hiring manager submitted a response to a hiring manager experience survey request.
Has Been Submitted?	Whether or not the hiring manager has submitted a response.
Submission Mode	Anonymity setting of the hiring manager experience survey.
Hiring Manager	The hiring manager.
Recruiter	The recruiter the HM experience survey is attributed to.
Status	The status of the survey request.
Time to Submission (Days)	The number of days between the survey request and the submission.

Other Subjects available in reports with the Hiring Manager Experience Surveys subject:

Candidates

Job Considerations

Projects Fields

Field	Definition
Project	The project's identity. This field allows filtering for a specific project.
Title	The title of a project.
Is Confidential	Whether the project is confidential or not. Confidential project will only be visible to their authors or admins with permission.
Created By	The person who created a project.
Status	The status of a project. Can be Active or Archived.
Created At	The point in time at which the project was created.
Updated At	The point in time at which the project was last updated.

Project Members Fields

Field	Definition
Added to Project By	The user who added the candidate to the project.
Added to Project At	When the candidate was added to the project.

Other Subjects available in reports with the Project Members subject:

Candidates

ProjectsProject

Candidate Review Requests

Field	Definition
Title	The title of the review request.
Reviewer	The person assigned to the review.
Requested By	The person who created the review request.
Created At	When the review request was created.
Status	The status of the review request.

The review submission details will also be available when reporting on this subject. The following fields can be found within Review Submission Details:

Field	Definition
Overall Recommendation	The overall recommendation given in the review submission.
Submitted At	When the review was submitted.

AI Notetaker Recordings Fields

Field	Definition
Recording mode	Shows the speaker configuration for each recording (gallery, speaker, audio)
Has available transcript?	Whether a transcript has been generated
Has available video?	Whether the video is available for the recording
Recording URL	A direct link to the recording (for users with access to view it)

Other Subjects available in reports with the AI Notetaker Recordings subject:

Job Considerations

Interview

Field	Definition
Consent Choice	The consent choice of the candidate
Submitted At	When the consent choice was submitted
Submitted By	Who submitted the candidate's recording consent choice
Is Latest Choice?	Whether this is the candidate's most recent consent choice

Other Subjects available in reports with the Candidate Recording Consent Choice subject:

Candidates

Assessments Fields

For more on using assessment fields for reporting on integration partner assessments, check out Reporting on Integration Partner Assessments.

Field Name	Definition
Assessment Name	The name of the assessment type from the integration partner.
Activity Status	The Ashby activity status of the assessment. Can be one of Waiting to Start, Started, Complete, or Cancelled.
Integration Partner	The assessment integration partner
Numeric Score	The numeric score from the assessment. Only populated for numeric result types.
Result	The result value as text (e.g., '85', 'Pass', 'Completed').
Assessment Status	The partner-provided status of the assessment (e.g., 'Expired', 'Completed').

Other Subjects available in reports with the Assessments subject:

Candidates

Job Considerations

Interview Schedule Fields

Field	Definition
Status	Status of the Interview Schedule. Can be one of Complete, Needs Scheduling, Scheduled, or Waiting on Feedback.
Waiting on candidate availability	Whether candidate availability has been provided by the candidate.

Candidate Experience Survey Submission Fields

Field	Definition
Candidate Submitted NPS	The overall ‘Net Promoter Score’ submitted on a candidate experience survey.
Is Promoter	Promoters are those who have answered the NPS question with a 9 or 10.
Is Passive	A submission is considered passive if the answer to the NPS question is a 7 or 8.
Is Detractor	Detractors are those who have answered the NPS Question with a 6 or below.
Survey Title	Title of the candidate experience survey.
Survey Request Created At	When the survey request for this submission was originally created.
Submitted At	The point in time at which a candidate experience survey was submitted.

Questionnaire Fields

Field	Definition
Submitted At	The point in time at which a questionnaire was submitted.
Title	Title of a questionnaire.

Offer Fields

Field	Definition
Number of Approval Rejections	The number of times an offer’s approval has been rejected.
Decided At	The time at which the offer was accepted or rejected by the candidate.
Status	Indicates if an offer is created, pending, accepted, or rejected.
Latest Version > Created At	The point in time at which an offer version was created.
Latest Version > Is Latest Version	Whether this represents the most recent offer version.

Job Board Fields

Field	Definition
Job Board	The specific job board.
Internal/External	The type of job board, which can be either Internal or External.

Application Form

Field	Definition
Submitted At	The point in time at which an application form was submitted.

E-Signature Document Fields

Field	Definition
Template Title	The title of the document template used for the e-signature document.
Status	The status of the e-signature document (draft, sent, or complete).
Sent At	The date when the e-signature document was sent.
Completed At	The date when the e-signature document was completed.

Referral Fields

Field	Definition
Submitted At	The point in time at which the referral was submitted.
Referred By > Employee	The Employee identity.
Referred By > Name	The full name of the user.
Referred By > Is Service Account?	Whether this user is not an actual person but a service account.
Referred By > Tenure (in months)	Represents the number of months the employee has been with the company.
Referred By > Next Anniversary	Represents the date of the next anniversary of the employee’s start date, including today’s date.
Referred By > Agency	Represents the agency the user is associated with.
Referred By > Manager	Represents the manager of the employee.
Referred By > Interviewer Tags	Tags that track the skills and qualifications of your interviewer pool.
Referred By > Provisioned	Whether the user has been provisioned or not.
Referred By > Active User	Whether the employee is an active user or not.
Referred By > Start Date	The date the employee started working for the company.
Referred By > Role	Used to find which employees have certain roles.
Referred By > Timezone	Used to find which employees are in certain time zones.

Openings Latest Version Fields

Field	Definition
Opening ID	Alphanumerical identifier of an opening, unique to your company’s internal processes.
Is Backfill?	Whether an opening represents a backfill.
Created By	The person who created an opening.
Description	A text description for an opening.
Team	The department or team directly associated with this opening. E.g. if a opening is associated with ‘Product Marketing’ which is nested under ‘Marketing’, then this field will return ‘Product Marketing’.
Region	The top-level regions associated with this opening. E.g. if an opening is associated with ‘San Francisco’ which is nested underneath ‘North America’, then this field will return ‘North America’.
Location	The opening’s location. Allows searching for openings based on their location or the region in which the location is located.
Employment Type	The type of employment offered for the opening. Can be one of Full Time, Part Time, Intern, Contract, or Temporary.
Created At	The point in time an opening version was created.
Target Hire Date	The preferred or estimated date by which the opening should be filled.
Target Start Date	The preferred or estimated date by which the candidate hired into an opening should start.
Job	The jobs associated with an opening.
Hiring Manager	The Hiring Manager who is on the hiring team of this opening.
Recruiter	The Recruiter who is on the hiring team of this opening.
Recruiting Coordinator	The Recruiting Coordinator who is on the hiring team of this opening.
Sourcer	The Sourcer who is on the hiring team of this opening.