ADP Workforce Now Connector

ashby's integration with adp workforce now® lets you automatically send new hire information from ashby into adp as pre hires, saving time and reducing manual data entry ashby integrates with both adp workforce now and adp workforce now next generation when you add the ashby app from adp, the correct integration will activate in ashby, and the two integrations have exactly the same features you should not need to let us know which you are using what data is sent to adp? the following fields are supported by the integration today please reach out to integrations\@ashbyhq com mailto\ integrations\@ashbyhq com to request additional fields ashby field adp field notes full name first name, last name email (personal, primary) personal email business unit classification code company code flsa hire date home department job landline phone number legal address city legal address country code legal address county legal address line 1 legal address line 2 legal address line 3 legal address postal code legal address state/province/territory lived in state location location name code management position middle name mobile phone number onboarding status recommend this is set to in progress onboarding template see this note https //docs ashbyhq com/adp workforce now connector#why cant i push data to only one of my hirerehire on template configuration pay frequency pay group pay rate reason for hire worked in state worker category works from home requirements must be set up by an adp admin user, hr practitioner must be an ashby organization admin setup instructions get your account id from ashby as an ashby admin, log in to the ashby marketplace to retrieve your activation code you will input this during checkout purchase the connector on adp marketplace visit apps adp com http //apps adp com , and log in search for ashby connector for adp workforce now https //apps adp com/en us/apps/555442 click buy now and complete the checkout steps make sure to update the purchase option to align with your ashby plan when prompted, enter the activation code from ashby the system will validate the id if valid, you’ll be able to proceed with placing your order important provide consent when prompted; failure to do so will prevent activating the integration confirm adp profile permissions activate the integration in ashby once you’ve completed the above steps, return to the integration in ashby and click activate , then click sync custom fields once synced, you’ll see the list of supported metadata fields on the offer form partner with your hr team to determine the fields that should be populated by your talent team with pushing hires once you have your list, toggle sync enabled? for each configuring permission settings to allow the selection of onboarding templates as well as the syncing of custom fields, some additional permission settings need to be configured in adp to enable these permissions navigate to setup, then template management select hire/rehire and then select an active onboarding template click the assign users stage and ensure that the profile with the name starting with don’t inactivate or delete this profile is enabled complete the rest of the setup steps and confirm and submit your final selections repeat the above steps for all templates if these permissions are missing, then you will not be able to sync over the full range of fields format offer fields once you’ve toggled on the selected fields, corresponding offer custom fields https //app ashbyhq com/admin/organizational settings/custom fields/offer will be generated these fields are synced to adp and will be updated as changes occur on the adp side see custom fields docid\ qpgklrscmzgwc 7krbwds and offers and offer letters docid\ klimfx9n1tahebvkmgpoh for more details here are your formatting options order fields you can slide custom fields by hovering over the space next to the icon to the left of the field name to expose the drag handle set default values, and, optionally, hide fields that always have the same value decide how to push data ashby offers two options for transferring candidate data to adp manual push (recommended) use the add candidate data button on the candidate’s adp activity panel this option is recommended as you’re getting started with the integration automatic push on hire enable automatic sync from the hris integrations https //app ashbyhq com/admin/integrations/hris page in ashby admin using the integration candidates are pushed to adp as onboarding pre hires when a candidate enters the offer stage, ashby surfaces the adp metadata fields in the offer form after the offer is accepted and the candidate is marked hired, data can be sent to adp in either of the following ways manual push use the add candidate data button on the adp activity on the candidate profile automatic push on hire enable automatic sync from the hris integrations https //app ashbyhq com/admin/integrations/hris page in ashby admin faq can i map values from other fields to my offer custom fields to pre populate values? yes, see custom fields docid\ qpgklrscmzgwc 7krbwds for more details can i use my existing custom fields? no, you’ll need to use the custom fields generated by the integration these fields are updated automatically whenever changes occur in adp does adp cost to use? yes, pricing can be found in the adp marketplace where do candidates appear in adp? candidates will appear in the in progress hires tab in the hire/rehire menu navigate to process > hire/rehire > new hire can i sync pre hires or candidates at the offer stage? not at this time sync occurs only when a candidate is marked hired will this trigger adp onboarding flows? this depends on your adp template settings ashby only creates the pre hire; your adp onboarding process determines what happens next can we filter which hires sync to adp? yes use the manual push option to selectively sync candidates why can’t i push data to only one of my hire/rehire templates? for every custom template, you’ll need to go to setup →template management → hire/rehire select the template you’d like to have access to in ashby click assign users check don't inactivate or delete this profile membership changes could impact any existing integrations save any limitations? only new hires are synced; existing employee updates are not supported new hires can’t be pushed multiple times; adp will validate based on personal email documents and onboarding tasks are not transferred reports to isn’t currently supportable; solving this is in the backlog adp custom fields are not supported as fields to sync through the adp integration