What is a Meeting Organizer?
How do I set a meeting organizer for an interview?
Schedule Interview Activity
💡 For more on setting up schedule interview activities, please check out Setting up Schedule Interview Activities
If you’ve created schedule interview activities as part of your scheduling setup, you can set the meeting organizer from within the activity itself. We recommend using this option if you know the main point of contact for this interview in advance.
To edit a schedule interview activity:
- Navigate to Jobs > Jobs
- Select a job
- Click on the Interview Plan tab.
- Click on the activity you’d like to amend, or click Modify, then Editon the activity.
- Navigate to the Direct Booking & Candidate Availability tab.
- At the bottom of this tab, you will see the Meeting Request Organizer drop-down. Select a user from this drop-down to determine who should receive notifications for this specific interview.
Instant Booking
If you’re creating an interview from the candidate’s profile, either by clicking + New Interview or by clicking More, then Schedule New Interview on the candidate’s profile, you can specify the meeting organizer both when sending out a direct booking link or a candidate availability link.
Direct Booking Links
To set a meeting organizer for an interview booked via an instant booking link:
- Click + New Interview on the candidate’s profile, then Create Direct Booking Link
- Determine the interview details like interview type, duration and interviewers.
- In the Organizer drop-down, select your meeting organizer.
Candidate Availability links
If you’re generating an instant candidate availability link to send out to the candidate.
- Click + New Interview, then Schedule Interview on the candidate’s profile.
- Click Template on the Schedules sidebar
- Navigate to the Direct Booking & Candidate Availability tab.
- Scroll to the Meeting Request Organizer drop-down within the Organizer section.
- Select the user you’d like to set as the organizer.
- Create your candidate availability link from the Current tab.
Can I change the meeting organizer?
You can only change the meeting organizer up until the candidate schedules via a direct booking link or submits their availability for an interview.
To change the meeting organizer on an interview activity that has already been generated:
- Head to the candidate profile
- Click Schedule on the interview activity, then click View All Scheduling Options
- Click Template on the Schedules sidebar
- Navigate to the Direct Booking & Candidate Availability tab.
- Scroll to the Meeting Request Organizer drop-down within the Organizer section.
- Select the user you’d like to set as the organizer.
Please note that if you are switching the meeting organizer for an interview generated from a schedule interview activity on your interview plan, you will need to click Unlink & Edit to make any adjustments for that specific interview. The schedule interview activity template in the interview plan will not be impacted by your edits.
