UKG Pro Onboarding

the ashby ukg pro onboarding integration enables customers to automatically push hired candidates from ashby to ukg pro onboarding as pre hires, ensuring a seamless transition of candidate data from ashby to ukg ukg pro can be configured on all ashby plans integration overview the ashby <> ukg onboarding integration supports field mapping key candidate details (e g , name, email, job title, start date) are mapped between ashby and ukg automated pre hire sync hired candidates in ashby are, optionally, automatically created as pre hires in ukg there are options to both manually push and automatically transfer hires data to ukg onboarding as pre hires what data is sent to ukg? data sent varies based on the fields selected by the customer during integration setup here is a list of supported fields ashby field ukg field required? built in or custom field? first name (candidate) first y built in last name (candidate) last y built in email (primary, personal) (candidate) email y built in phone number (primary, personal) (candidate) primary phone number n built in start date start date n built in hire date (offer) hire date n built in salary (offer) compensation and currency code n built in component company y custom field employee type (job or opening) full time (y/n) n custom field interval pay rate n custom field requisition id (job or opening) requisition id n custom field location (job or opening) work location n custom field job code custom field work location custom field former last name custom field is full time custom field is salaried custom field middle name custom field orientation date custom field past start date reason custom field personal message custom field preferred first name custom field rate per custom field selected fsla status custom field weekly hours custom field work hours custom field offer letters are not sent to ukg with the above data requirements an active ukg account with api access admin permissions in both ashby and ukg ukg credentials (these may need to be obtained from ukg support) client id client secret customer api key basic auth user name basic auth password ukg api configuration details tenant id api base url setup instructions get your credentials from ukg reach out to ukg support for the following details ukg credentials client id client secret customer api key basic auth user name basic auth password ukg api configuration details tenant alias the tenant alias is separate from the tenant id in your environment the tenant alias is a unique code that ukg needs to share with you api base url enable the integration login to ashby navigate to admin > integrations select ukg pro from the list click enable ukg pro input your client credentials and api configuration click save configuration details activate the integration in ashby next, partner with your hr team to determine the fields that should be populated by your talent team with pushing hires once you have your list, toggle sync enabled? for each once all are toggled, click sync custom fields to generate corresponding offer custom fields component company, job code, and work location are always required please do not disable these fields format offer custom fields once you’ve toggled on the selected fields, the corresponding offer custom fields will be generated these fields are synced to ukg and will be updated as changes occur on the ukg side see custom fields and offers and offer letters for more details here are your formatting options order fields you can slide custom fields by hovering over the space next to the icon to the left of the field name to expose the drag handle set default values, and, optionally, hide fields that always have the same value using the integration candidates are pushed to ukg as onboarding pre hires when a candidate enters the offer stage, ashby surfaces the required ukg metadata fields in the offer form after the offer is accepted and the candidate is marked hired, data can be sent to ukg in either of the following ways manual push use the add candidate data button on the candidate’s ukg activity automatic push on hire enable automatic sync from the hris integrations page in ashby admin faq is the ukg integration a paid integration? no, the ukg integration is free to use can i sync pre hires or offer stage candidates? not at this time sync occurs only when a candidate is marked hired can we filter which hires sync to ukg? yes use the manual push option to selectively sync candidates any limitations with the ukg pro onboarding integration? only new hires are synced; existing employee updates are not supported custom fields in ashby cannot currently be mapped by the customer reports to isn’t currently supportable; solving this is in the backlog