---
title: Rescheduling and Canceling Interviews
slug: rescheduling-and-canceling-interviews
docTags: 
createdAt: 2026-09-03T17:54:32.571Z
---

This article explains how to reschedule or update interview details and how to cancel interviews in Ashby. For guidance on initially assigning interviewers or setting up interviews, see [Assigning Interviewers](docId\:U87FcsBRUH9pkClYl2QKo)  and [Setting up Schedule Interview Activities](docId:0Z5jM_EQkvZQ_Oqc03Rer).

# Rescheduling or updating interview details

You can reschedule or update single- or multi-event interviews as long as feedback has not been submitted.

::loom{url="https://www.loom.com/embed/6d95e4b40c704ebebf19711e1a453a06"}

To reschedule an interview or change other interview details, such as the interviewer, click `Reschedule` on the interview event, then `Manual Reschedule`.

![](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/JB2a9A10R3mog4ynAAFKP_shelley-pearce-marketeer-acent-ashby-2026-02-17-at-101040-am.jpg)

When rescheduling, you can adjust various interview details, such as the date, time, interview type, interviewer, and number of interviewer slots.

To change the interviewer, select `Clear User` and then use the drop-down menu to select another interviewer.

::Image[]{src="https://cdn.zappy.app/443ea6b2a19f9896227d72a74a7c98e9.png" size="80" isUploading="false" width="479" height="451" darkWidth="479" darkHeight="451" showCaption="false"}

- **Clear User**: Removes the selected interviewer but keeps the interview slot. You can then use the `Select User…` dropdown to select another interviewer.
- **Remove Slot**: Removes the slot completely to reduce the size of your panel by one.

:::hint{type="warning"}
You can remove an interviewer who has already provided feedback when rescheduling. Once removed, their feedback no longer shows in Ashby.
:::

During rescheduling, within the `Communication` > `Calendar Invite` tabs, use the **Calendar Changes and Notifications** section to choose how Ashby updates calendar events and notifies the candidate and interviewers. The available choices depend on your calendar integration.

:::hint{type="warning"}
If you choose the don't update option, changes are saved only in Ashby and aren't reflected in calendar events.
:::

With Google Calendar, the candidate's dropdown includes:

- `Update and notify candidate`: Updates the candidate's calendar events and sends an email notification.
- `Update without notifying`: Updates the candidate's calendar events without sending an email notification.
- `Don't update calendar`: Leaves the candidate's calendar events unchanged and does not send an email notification.

::Image[]{src="https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/mG8mHU6jbKQ-kQDvLN-YZ_schedule-darlene-mccullough-ashby-2026-10-15-at-104109-am.jpg" size="80" isUploading="false" width="999" height="396" darkWidth="999" darkHeight="396" alt="Ashby Calendar Invites settings with the candidate calendar update menu open, showing options to update and notify the candidate, update without notifying, or not update the calendar." showCaption="false" indent="1"}

The interviewers' dropdown includes:

- `Update and notify affected interviewers`: Updates interviewers' calendar events and notifies only interviewers affected by the changes.
- `Update and notify all interviewers`: Updates interviewers' calendar events and notifies all interviewers.
- `Update without notifying`: Updates interviewers' calendar events without sending email notifications.
- `Don't update calendars`: Leaves interviewers' calendar events unchanged and does not send email notifications.

::Image[]{src="https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/SGBiCFtI4SDhdkvr5NBBS_schedule-darlene-mccullough-ashby-2026-10-15-at-104254-am.jpg" size="80" isUploading="false" width="988" height="526" darkWidth="988" darkHeight="526" alt="Ashby Calendar Invites settings with the interviewer calendar update menu open, showing options to notify affected or all interviewers, update without notifying, or not update their calendars." showCaption="false" indent="1"}

:::hint{type="warning"}
If you are using the Microsoft 365 integration, the dropdowns include an `Update and notifiy` option and a `Don't update calendars` option. 

::Image[]{src="https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/VZbz1MFOuDLAKDqExqPAS_ashby-2026-10-15-at-104357-am.jpg" size="50" isUploading="false" width="421" height="223" darkWidth="421" darkHeight="223" alt="Ashby sending preference menu showing options to update and notify interviewers or leave interviewers’ calendars unchanged without sending notifications." showCaption="false"}
:::

# Canceling interviews

Single or multi-event interviews can be canceled from the candidate profile.

1. Select the `Reschedule` button and then `Cancel Interview` (for single-event interviews) or `Select and Cancel Interviews` (for multi-event interviews).
2. If canceling a multi-event interview, select which specific interviews you'd like to cancel. Uncheck the box for interviews you want to keep, and select `Next`.

::Image[]{src="https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/z8MzpOhILxndXabadIK0l_image.png" size="70" isUploading="false" width="618" height="399" darkWidth="618" darkHeight="399" showCaption="false"}

3. Choose to update the candidate and interviewer invites now, or update them later on the following screen.
4. Select `Cancel Interviews` to cancel the interview(s).

::Image[]{src="https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/0ahAN-tCJU4FOG69IUB6V_luz-lueilwitz-klein-jr-knowledge-manager-ashby-2026-09-02-at-40946-pm.png" size="70" isUploading="false" width="605" height="400" darkWidth="605" darkHeight="400" showCaption="false"}