--- title: Report Catalog: Templates slug: report-catalog-templates docTags: G8dmC6tNw9fak7qGrSH3Z,sVjBp_pGFbIQSn78huWT5 createdAt: 2025-07-10T10:10:30.153Z --- This document provides an overview of the report template types you can find in Ashby’s Template Library. ## Pipeline Reports ### Candidate Pipeline This report shows the Candidate Pipeline for the Corporate Usability Analyst role. Explore the pipeline for individual jobs, while taking a look at candidate details. Active candidates by interview stage can be visualized as a list or card (kanban) view. - You also have the option to Hide Review Stages, Hide Lead Stages, or Group Stages on this report. ::loom{url="https://www.loom.com/embed/b98b39ac9de542b692152d3c3eebf31f"} ### Pipeline History :::hint{type="info"} For more detailed information regarding the Pipeline History report, visit our [Pipeline History](docId\:gZFIh-s0JZxlItbfYD4Bw) document. ::: ![Example pipeline history for a single job, where application review is optionally shown. As the weeks progress, candidates progress through to the offer stage.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/Qz0brQW0E82tqEG2LEJtU_weeklypipelinehistorycustomermanager.png) Example pipeline history for a single job, where application review is optionally shown. As the weeks progress, candidates progress through to the offer stage. See your pipeline over time by interview stage group. ::loom{url="https://www.loom.com/embed/1ed0304f95be45f3b57f9da05926a790"} ## Conversion Rates ### Passthrough Rates With Groupings :::hint{type="info"} For more detailed information regarding the Pipeline History report, visit [Passthrough Report Features & FAQ](docId\:n4gfSfqvMCCCSUHSiqmZN) ::: ![This report shows the passthrough rates from stage to stage, grouped by Source Type. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/BBRtU-3bYI3HfJY3k-LED_screenshot2022-12-22at84044am.png) See passthrough rates from stage to stage across different groups like Job or Source. Identify if certain groups are underperforming. On the report, each subgroup includes a rollup of conversion rates. ::loom{url="https://www.loom.com/embed/854f547febf4459885a38ac02309449a"} ### Passthrough Rates Over Time ![This report shows the passthrough rates from stage to stage, grouped by monthly application start cohorts. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/lneKwk_sKuunNp8NeNR-L_screenshot2023-02-14at105449am.png) This report shows the passthrough rates from stage to stage, grouped by monthly application start cohorts. See passthrough rates from stage to stage grouped by monthly application start cohorts to identify trends over time. By default, the report will show all applications started in the last 12 months and group them into monthly cohorts. You can choose to group cohorts by week, month, quarter, or year. ::loom{url="https://www.loom.com/embed/1e5270ede76549feb40729a91b6d951d"} ### Funnel Report ![This report looks at the conversion rate from stage to stage for applications whose consideration ended within the last 12 months. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/CsRYykkWmQI78tSATF3CS_screenshot2022-12-22at83820am.png) This report looks at the conversion rate from stage to stage for applications whose consideration ended within the last 12 months. See the historical conversions from stage to stage. Identify if you are dropping too few or too many candidates at a particular stage. By looking at the conversion rates of previously completed applications, you can get an estimate of how candidates currently in process might progress. ::loom{url="https://www.loom.com/embed/9bd9c40b5c6344e2945284ca5aac34db"} ### Candidate Flow ![This report shows the stage transitions entered by all candidates over the last two weeks. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/02UhI8KadaepTaDi_cs4d_screenshot2023-01-20at80222am.png) This report shows the stage transitions entered by all candidates over the last two weeks. View the detailed flow of candidates through interview stages. This report gives you a detailed look at all stage transitions, including skipped stages, and it also lets you see the exact reasons candidates drop out of the process at different stages. ::loom{url="https://www.loom.com/embed/6b1be7c3f4574826b740150964733458"} ## Hiring Speed ### Time in Process ![This report shows the median time in process for applications who had an interview that started within the last 6 months.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/ZNx2jlEka7v4HlKbeYggJ_screenshot2022-12-22at113725am.png) This report shows the median time in process for applications who had an interview that started within the last 6 months. This report shows the median time your applications have spent in each stage. It gives you a sense of how long it typically takes candidates to go through your entire interview process, and it allows you to see if any specific stages are taking particularly long to complete. ::loom{url="https://www.loom.com/embed/f069cb771fa840e6a0f21801f5e33272"} :::hint{type="info"} For more details on the time in process report, check out [Understanding the Time in Process Report](docId:6M4cmd9kWiGJVPoB3KlLx) . ::: ### Time in Process Over Time ![This report shows the time in process for applications started in the last 6 months, grouped by monthly application start cohorts. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/Izqwci11_1MxrjO_-MQM-_screenshot2023-02-14at110606am.png) This report shows the time in process for applications started in the last 6 months, grouped by monthly application start cohorts. This report allows you to see how long candidates spend per interview stage, grouped by monthly application start cohorts. By default, the report will show all applications started in the last 6 months and group them into monthly cohorts. You can choose to group cohorts by week, month, quarter, or year. ::loom{url="https://www.loom.com/embed/a71c44fb2f13401389efe26b2a8ef3f6"} ### Time to Hire ![This report shows the average time (days) it took candidates to be hired every month over the last 6 months. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/Lf6AtkS2j8b5_RJtgPxAN_screenshot2022-12-23at71504am.png) This report shows the average time (days) it took candidates to be hired every month over the last 6 months. Time to hire is the time from application/job consideration Started At date to the time of being marked hired, i.e. the total duration the candidate’s application is in process. The template report provides the average number of days for all hires made in the grouping selected after any filter conditions are applied. :::hint{type="warning"} When a candidate’s application is archived and then unarchived, the time to hire calculation is no longer made from the application start time, but the time their application was unarchived. ::: ::loom{url="https://www.loom.com/embed/45d4791b943e4d50ad8b550e520bf021"} ### Time to Offer ![This report shows the average time (days) it took candidates to receive an offer every month over the last 6 months. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/g5fn5m6OJr7Ev9o3ZkRrU_screenshot2023-01-18at101734am.png) This report shows the average time (days) it took candidates to receive an offer every month over the last 6 months. This report shows the average time it takes for a candidate to receive an offer. It is calculated from the time a candidate starts consideration to the time they enter the offer stage. ::loom{url="https://www.loom.com/embed/f9ebbb9eed0548129b499fab09345353"} ### Time to Fill for Evergreen Roles ![Screen Shot 2023-01-06 at 7.30.57 AM.png](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/ZVSnCIiXmBUBpYV97h95D_screenshot2023-01-06at73057am.png) This report shows how long jobs have been open, how many hires were made against these jobs, and calculates a ratio. :::hint{type="warning"} This report is only available for Greenhouse users. ::: ::loom{url="https://www.loom.com/embed/06dbdeb3adf941ff8ed755d83a896df9"} ### Time to Fill for Completed Openings ![This time to fill report shows the average number of days it took to fill openings and is grouped by the job’s department. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/28LX0HlySlTBofrta7MPt_screenshot2023-01-18at103202am.png) This time to fill report shows the average number of days it took to fill Openings and is grouped by the job’s department. This time to fill report shows how long it takes to fill openings. Time to fill is defined as from the date the opening was opened to the opening fill date. It only considers openings that have been closed. When a Group By selection is made, the report will display the average time to fill (in days) across that grouping. You can click on a result to be taken to a drill down report. When applying groupings to the report, this will also be preserved in the drill down report. :::hint{type="warning"} **Please note:** This report template will only be available if Openings are enabled on your account. ::: ::loom{url="https://www.loom.com/embed/fa04a097ec8b434d9d1f8765411e7b68"} ### Time to Start :::hint{type="info"} The *Time to Start* report displays the average time between the candidate’s *Hired At* date and their employment start date. ::: For All-In-One customers, the employment start date is pulled from the start date information listed in the candidate’s offer. For Analytics customers, this information will be pulled from a default start date field within the candidate’s offer letter. If you have a custom field in place, or would like to switch the field that the start date information is being pulled from, this can be adjusted in the *Settings* section of the template. ![](https://cdn.zappy.app/311192a06d68e27563b82beca9422c9b.png) ### Time to Fill for Completed Requisitions :::hint{type="warning"} This report is only available for Lever users. ::: ![This report shows the average number of days it took to fill requisitions and is grouped by the job’s department. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/cWr6nFOWXOdRC03W7kqWo_screenshot2023-04-11at72400am.png) This report shows the average number of days it took to fill requisitions and is grouped by the job’s department. This report shows how long it takes to fill requisitions, from approved or created date to close date. Only considers requisitions that have been closed. ### Age of Open Job Openings :::hint{type="warning"} This report is available for Ashby Analytics users only. ::: ![This report shows the average age (days) of open job openings, grouped by department. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/jD2sXHypVwugsl6OwhOFI_screenshot2023-01-18at104013am.png) This report shows the average age (days) of open job openings, grouped by department. This report shows how long, on average, current openings have been open. ::loom{url="https://www.loom.com/embed/835a7fb70b294de6812f1c8cafc54ff6"} ## Offers ### Offer Acceptance Rate ![This report shows the overall acceptance rate over the last 12 months. ](https://cdn.zappy.app/b3448b69321333cd9ef849da3733c5fd.png) This report shows the overall acceptance rate over the last 12 months. This report allows you to get a simple trend of your offer acceptance rate over time. As with all reports, you can look at this data by department, location, or any other field you're interested in. This report template pulls the Offer Decided At date and whether the offer was accepted or rejected. ::loom{url="https://www.loom.com/embed/a2517a540c8f4206bd24e4e3643d2ae4"} ### Offer Acceptance Rate with Offer Numbers ![This report shows the acceptance rate, offers decided, offers accepted, and offers rejected by month between January 1, 2020 and April 30th, 2020. ](https://cdn.zappy.app/a06c0345fa773676bfa5df8d1e8bd459.png) This report shows the acceptance rate, offers decided, offers accepted, and offers rejected by month between January 1, 2020 and April 30th, 2020. This report allows you to look at offer volume and acceptance rate side-by-side. It's also well suited to be grouped by various fields (e.g. time, hiring manager, job, department, source, etc.). Here is another example of this report, this time grouped by **Source Type**. ![](https://cdn.zappy.app/b377375a3ac71b13eed3fbe09534a6f6.png) ::loom{url="https://www.loom.com/embed/4ee0e49e3fd543df85a88db28da657d1"} ## Hires ### Hires, By Department, Last 12 Months ![This report shows the number of hires by department over the last 12 months. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/6t2inedBr2ec_T4uXahkH_screenshot2022-12-22at91016am.png) This report shows the number of hires by department over the last 12 months. You can use this report to track if you're reaching your overall hiring goals by department. ::loom{url="https://www.loom.com/embed/7c41e69061d349b0a771c840fbba136f"} ### Hires, By Source, Last 12 Months ![This report shows the number of hires by source over the last 12 months.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/lPTOubsxt7pnwGpnkhNaI_screenshot2022-12-22at113235am.png) This report shows the number of hires by source over the last 12 months. This report can show you which candidate sources are contributing most to hires and how that has changed over time. ::loom{url="https://www.loom.com/embed/06e730577ab945efa6bf7f4a72988795"} ### Hires, By Source, Year to Date ![This report shows the number of hires by source last year. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/VWSaRbGFuU-o10qmQSsfd_screenshot2023-01-20at84501am.png) This report shows the number of hires by source last year. You can see which sources are yielding the most / least hires for a snapshot in time with this report. ::loom{url="https://www.loom.com/embed/3c26df97e0014865a99ec66c9e4a9004"} ### Interviews per Hire Ratio ![Screen Shot 2023-01-20 at 9.10.48 AM.png](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/r_JyswwvKLg7nYLjrb6Av_screenshot2023-01-20at91048am.png) This report shows how many interviews your team is conducting per hire. It can be grouped by Source, Team, etc and can help track cost of hire by focusing on an often overlooked cost. It’s calculated by taking the total number of interviews divided by the number of hires made. The total number of interviews includes interviews for candidates both hired and rejected. ::loom{url="https://www.loom.com/embed/5504cffb6da940218179eee99308d92e"} ## Jobs ### Open Jobs Over Time ![This report shows the number of jobs that were open over the last 6 quarters, by month. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/YDMVpyC4bUHlmpZh3AezG_screenshot2023-01-20at91524am.png) This report shows the number of jobs that were open over the last 6 quarters, by month. You can see how many jobs were open over time in this report. ::loom{url="https://www.loom.com/embed/214439f40a2944cb9269cb7a2e062af4"} ### Currently Open Jobs by Department :::hint{type="info"} This report is titled *Open Headcount by Department* for our customers who have enabled the Lever integration. ::: ![This report shows the number of currently open jobs, by department. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/3sqgPz5s3GZHk0iqL9d8k_screenshot2023-01-20at100022am.png) This report shows the number of currently open jobs, by department. This report allows you to see how many jobs you are currently hiring for, grouped by department. ::loom{url="https://www.loom.com/embed/adea0dc202d24863bbdb79adb7cabd7d"} ## Interviewer Stats ### Interview Load Report on the sum total of interview time and time across all interviewers (interview participants). Can be grouped by interviewer, stage, department, week, etc. :::hint{type="warning"} Only scheduled interviews will be included in this report. Feedback added without an interview will not be counted in this data. ::: - When no **Group By** selection has been made: - **Hours (Interview Time):** aggregate hours candidates spent in interviews - **Hours (Sum All Interviewer Time):** aggregate hours across all interview participants ![Screen Shot 2023-03-17 at 7.07.43 AM.png](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/5OBpItz9VCb6FdTt8c8Zd_screenshot2023-03-17at70743am.png) - When this report is grouped by **Interviewer/Organizer:** - **Hours (Interview Time):** aggregate calendar hours of that particular interviewer/organizer - **Hours (Sum All Interviewer Time):** aggregate hours across all interview participants ![Screen Shot 2023-03-17 at 7.08.46 AM.png](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/f0VNsebSBpH7EI9gdvx6Z_screenshot2023-03-17at70846am.png) ::loom{url="https://www.loom.com/embed/7e1c1eef5e464e9eaa65c1d49924c2fb"} ### Interviewer Feedback Calibration ![This report shows the overall recommendations on feedback forms submitted within the last 6 months and is grouped by submitter.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/wUJBSPdFB_sA_hgPQoeXv_screenshot2023-01-20at104402am.png) This report shows the overall recommendations on feedback forms submitted within the last 6 months and is grouped by submitter. This report shows the distribution of feedback recommendations for interviewers. Typically you want to filter this report down to e.g. only hired candidates, or interviews for a particular job at a particular stage. That way you can detect if interviewers that interviewed under similar circumstances potentially skew more positive/negative. ::loom{url="https://www.loom.com/embed/f44ef317d61941918199b03fb8ae3efe"} ### Feedback Completion Report ![Screen Shot 2023-01-20 at 10.50.28 AM.png](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/kfnxGXfHWcSk_66gKtBhT_screenshot2023-01-20at105028am.png) This report shows which % of feedback forms have been completed by each interviewer and how long on average it takes them to submit feedback. By default, this report will only include scorecards that have been completed. ::loom{url="https://www.loom.com/embed/41bb38ba2013481fb8736720d204e661"} ## Sourcing :::hint{type="info"} These reports are available for Ashby’s All-in-one customers. ::: ### Sequences Sent, By Sender, Last 3 Months ![This report shows the number of sequences sent by sender over the last 3 months. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/AGR9IhLOnxAVZ8rqOEKCO_screenshot2023-01-20at111752am.png) This report shows the number of sequences sent by sender over the last 3 months. See which sequences were sent in the last 3 months in this report. ::loom{url="https://www.loom.com/embed/521b1a610a2a4f979e85d583eac55d9d"} ### Sequences Sent, By Reply Received, Last 3 Months ![This report shows the number of sequences sent, by reply received, over the last 3 months. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/tB9IuKxTWfEPE3qWe25N4_screenshot2023-01-20at112731am.png) This report shows the number of sequences sent, by reply received, over the last 3 months. See how many sequences were replied to in the last 3 months. ::loom{url="https://www.loom.com/embed/44644eba2aca47d0b59d7ad90e972ac5"} ## Other Reports ### Candidate NPS Score :::hint{type="info"} This report is available for Ashby’s All-in-one customers. ::: ![This report shows a company’s monthly NPS score last year. ](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/FQblPtdhYVQMkY5_IqSS1_screenshot2023-01-20at115415am.png) This report shows a company’s monthly NPS score last year. This report allows you to visualize your company’s NPS score over time using the standard formula: The formula is: (# of promoters/total # of submissions) - (# of detractors/total # of submissions). It will always give a score from -100 to 100. **Promoters** are defined as candidates who have responded to the NPS question on your survey with 9 or 10. **Detractors** are defined as candidates who have responded to the NPS question on your survey with 6 or below. If a candidate responds to the NPS question on your survey with 7 or 8, they are considered as **Passive**. ::loom{url="https://www.loom.com/embed/f591e8343c7e40edbd40fa57d97d48a5"} ### Candidates in Violation of Data Retention Rules :::hint{type="info"} This report is available for Ashby’s All-in-one customers. ::: ![Screen Shot 2023-01-20 at 12.06.20 PM.png](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/exdX-NibOxPtMKXSpmBiu_screenshot2023-01-20at120620pm.png) This is a candidate search report that lists candidates that are in violation of the organization’s data retention rules. Check out the video below for more. ::loom{url="https://www.loom.com/embed/82bea62de5cd4aa4a38c897bc6eeb4e3"} ### Recruiting Planner :::hint{type="info"} For more detailed information regarding the Recruiting Planner, visit our [Recruiting Planner](docId\:cFN3v0Gb2yi6gyonloelj) guide. ::: ![Screen Shot 2023-01-20 at 11.06.32 AM.png](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/U6ZfjBkShCqr7tg4m6vE__screenshot2023-01-20at110632am.png) Plan your recruiting activities based on past performance. ::loom{url="https://www.loom.com/embed/861bc80993d04e03a99a8b91dc1b67c2"} ## FAQ :::ExpandableHeading ### I'm trying out report templates and I'm not sure how the report is being put together. Help - I don't understand! If you're starting out with some more advanced report templates and are confused as to what and how data is pulled to generate the report, if you have the [AI Report Interpretation](docId\:r2SHcEUHaeo0ADH_Bm5ar) feature enabled, each report template has a `Prebuilt Report` option listed under the report results. You can click this to get further information. ![](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/43BpGXQaG1sTaBfjzxl9m_report-builder-acent-ashby-2026-01-27-at-25455-pm.jpg) Further information includes how to use the report and a breakdown of the data used. You can also view Ashby's Talent Trends report from here for further information about related benchmarks where applicable. ![](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/inrViujUeU00MpSRgbiTz_report-builder-acent-ashby-2026-01-27-at-25538-pm.jpg) :::