---
title: People Workflows Reporting Subjects
slug: people-workflows-reporting-subjects
createdAt: 2026-09-11T08:15:24.884Z
---
**Reporting** in **Ashby's People Ops Workflows** allows People Ops Admins to analyze Onboarding Workflows, Workflow Steps, and Employee data in Ashby. Access to reports, dashboards, fields, and employees is governed by your organization's Recruiting permissions and People Ops permission sets.
:::hint{type="warning"}
Ashby's People Ops module is currently available through restricted early access. The following documentation is provided for design partners participating in that program.
:::
# Permissions and access
Access to these reporting subjects, and to the fields within them, depends on your organization's Recruiting permissions and People Ops permission sets. For a full explanation of how permissions affect what you can view, filter, group, and calculate in a report (including access to Reports and Dashboards, sensitive fields, and Offer fields), see [Reporting Access & Permissions](docId\:LzEdds8i7VqMQZsoVnCRu).
# Reporting subjects
There are four primary reporting subjects for People Ops reporting: Onboarding Workflows, Employee Workflows, Workflow Steps, and Employees.
## Onboarding Workflows
Use the Onboarding Workflows subject to report on onboarding workflows that new hires are enrolled in. Because this subject connects to Job Consideration fieldsets, use it to report on onboarding with data stored on the Job Consideration rather than the Employees subject.
| **Field** | **Definition** |
| ----------------------- | ------------------------------------------------------------------------------------------------------------------------ |
| Workflow Name | The name of the onboarding workflow. |
| Status | The status of the workflow: Active, Completed, or Cancelled. |
| Start Date | The employee's start date. |
| Workflow Start Date | When the workflow was enrolled and started. |
| Completion Date | When the workflow was completed. Empty for active or cancelled workflows. |
| Cancelled Date | When the workflow was cancelled. Empty for active or completed workflows. |
| Task Progress (%) | Percentage of included steps that are completed (0–100). Empty when there are no included steps. |
| Completed Steps | The number of completed steps in the workflow. |
| Total Steps | The total number of included steps in the workflow. |
| Overdue Tasks | The number of overdue tasks in the workflow (active or blocked steps past their due date). |
| Time In Workflow (Days) | Days from workflow enrollment to completion. For active workflows, days since enrollment. Empty for cancelled workflows. |
## Employee Workflows
A superset of all workflows that have run or are running, including Onboarding Workflows. Use this subject to report across workflows in a single chart or table, such as total workflows run this quarter, grouped by workflow category.
| **Field** | **Definition** |
| ----------------------- | ------------------------------------------------------------------------------------------------------------------------ |
| Workflow Name | The name of the employee workflow. |
| Status | The status of the workflow: Active, Completed, or Cancelled. |
| Has Issues | Whether the started workflow has a validation issue. |
| Workflow Start Date | When the workflow was enrolled and started. |
| Completion Date | When the workflow was completed. Empty for active or cancelled workflows. |
| Cancelled Date | When the workflow was cancelled. Empty for active or completed workflows. |
| Task Progress (%) | Percentage of included steps that are completed (0–100). Empty when there are no included steps. |
| Completed Steps | The number of completed steps in the workflow. |
| Total Steps | The total number of included steps in the workflow. |
| Overdue Tasks | The number of overdue tasks in the workflow (active or blocked steps past their due date). |
| Time In Workflow (Days) | Days from workflow enrollment to completion. For active workflows, days since enrollment. Empty for cancelled workflows. |
| Category | The category of the employee workflow. |
## Workflow Steps
Use the Workflow Steps subject to report on individual steps within an onboarding workflow, including tasks, emails, surveys, e-signatures, Slack steps, SMS steps, and scheduled events. The Workflow Steps subject contains workflow steps from New Hire Onboarding and Form-Triggered Workflows.
| **Field** | **Definition** |
| ------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Title | The title of the step. |
| Status | The status of the step (Future Step, Blocked, Pending, Completed, Skipped, Approved, or Rejected). |
| Type | The type of step (e.g., Task, Email, Survey, E-signature, Slack, SMS, Schedule Event, etc.). SMS steps appear only when SMS workflow steps are enabled for your organization. |
| Scheduled At | When the step is scheduled for execution or assigned to a user. |
| Due At | When the step is due. |
| Completed At | When the step was completed. |
| Is Overdue? | Whether the step is overdue. |
| Assignee | The user assigned to the step. |
| Completed By | The user who most recently completed the step. |
| Assignee Role | The assignee's workflow role (e.g., Hiring Manager, Onboarding Buddy). |
| Completed By Role | The workflow role of the users who most recently completed the step. |
| Workflow Name | The name of the workflow the step belongs to. |
| Employee Start Date | The employee's start date for the workflow. |
| Workflow Start Date | When the workflow was enrolled and started. |
| Time In Step (Days) | Days from the step's scheduled date to its completed date, or to today if the step is not completed.
A negative value means the scheduled date is still in the future (the step is on the workflow but has not triggered yet).
A positive value is time elapsed since the scheduled date. |
## Employees
Use the Employees subject to report on employee profile fields that are relevant to People Ops workflows.
| **Field** | **Definition** |
| -------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Name | The employee's full name. |
| Email | The employee's work email address. |
| Job Title | The employee's job title. |
| Start Date | The date the employee started working for the company. |
| Personal Email | The employee's personal email address (when onboarding is enabled for your organization). |
| Timezone | The employee's timezone. |
| Location | The employee's location. |
| Custom fields (People Ops) | Any custom fields you create under **People Ops > Admin >** [Custom Fields > Employee](https://app.ashbyhq.com/people-ops/admin/custom-fields/employee). Each field appears in reports by the title you give it when configured. |
| Custom fields (Recruiting) | Any [employee custom fields configured in Recruiting](https://app.ashbyhq.com/admin/organizational-settings/custom-fields/employee) (separate from People Ops custom fields). Useful when you need hiring attributes that live on the employee record from Recruiting setup. |