Passthrough reports by default only include applications that have exited consideration, meaning they have either been archived or hired. Each application counts once and only once for each stage up until the furthest stage group they have reached. The passthrough percent from Stage A to Stage B is calculated as the count of applications that reached Stage A divided by the count of applications that reached Stage B.

Example passthrough calculation from one stage to the next.

When the show active option is enabled, the passthrough calculation is more sophisticated. When calculating the passthrough from Stage A to Stage B, applications active in Stage A must be removed from the calculation as whether or not they move forward to Stage B is not yet determined. Ashby takes care of this for you automatically.

When active counts are included, the applications active in Stage A must be excluded as whether or not they count in Stage B is not yet determined.

Job considerations that skipped stages are still counted as having passed through all previous stages (Otherwise, the drop-off rate would be distorted).

When the show projections option is enabled, the cumulative passthrough rate from each stage forward through all downstream stages is applied to the active application count. This is done per stage across all active candidates, summing up the likelihood of all active candidates to proceed all the way to the hired outcome.

When grouping by a field that has a many-to-one relationship to applications (e.g. hiring manager, recruiter), the projected hires total is calculated by the values in the totals row at the very top of the table.

When grouping by a field that has a one-to-one relationship to applications (e.g. department), the projected hires total is calculated as the sum of each individual row’s projected hire.

Greenhouse passthrough rates include active applications in the current stage of interest as not passed through to the next stage, whereas Ashby automatically removes applications where their accounting in the passthrough calculation is not yet determined. Given this, you may see lower numbers for passthroughs in your Greenhouse report vs the Ashby passthrough table.

The most common cause of passthrough rates being 100% across the funnel is that there’s a filter selecting only for hired candidates. If you’re seeing 100% partially through the funnel, your initial selection, filters or grouping may have implicit conditions that select for candidates that make it to a certain stage.

A common example of this is to filter or group by Opening’s Job or Requisition’s Job in Greenhouse or Lever, respectively. Candidate are only associated with Openings and Requisitions when at the end of the funnel, thus grouping by those properties is implicitly selecting for only candidates that have reached the end of the funnel. The solution in this case is to group by the Application’s Job (or Opportunity’s Job in Lever).

The initial selection excludes the applications of interest

The selected timeframe for the passthrough table report in Ashby implies filters on the applications that are included or excluded. For example, if you select a timeframe of interview start time, you will only see applications that have had an interview start in the time range selected. This can potentially exclude applications that you intend to view.

The application is still active in process

The passthrough table default is to exclude active applications. If you do not see the counts you expect, first review whether the candidates are still active in process. To view active counts, you can select the Show Active Count & Projected Hires box in the View Options section.

The application is in a review or lead stage

If you do not see the count you expect, it may be because the candidate’s application is in a review or lead stage, neither of which are shown by default. To view the application review stage, uncheck the Hide Review Stages? box in the View Options section. To view the lead stages, uncheck the Hide Lead Stages? box in the View Options section.

When the option to show active applications is enabled, you may notice that the count of applications that have passed through a stage increases. When this option is enabled, all currently active applications that are in downstream stages are counted as having passed through upstream stages.

It is common to misinterpret the passthrough report as an activity summary based on the initial selection.initial selection. Though you may see a count such as 10 applications at the onsite stage group the passthrough table is not specifying when exactly those applications passed through that stage. Additionally, the passthrough table does not count scheduled interviews but only whether an application has made it to a stage or beyond. All that is summarized is whether the candidates originally selected and filtered have applications that reached various stage groups.

No. At this time, passthrough reports in Ashby can only be exported as PDFs. Exporting passthrough reports to a spreadsheet format (CSV or Excel) is not currently supported.



The Hire Count Projected metric is not tied to a specific timeframe. It estimates the number of hires expected based on the current candidates in your pipeline and historical passthrough rates between stages. Because it only considers the current pipeline, it does not include future applicants. For forecasting hires against specific timelines or targets, the Recruiting Planner is typically the better tool.