---
title: Managing Recruiting Blocks for Your Organization
slug: managing-recruiting-blocks-for-your-organization
docTags: H6PEFHpt6qYEe4v_OYC0e,JBjYZGibjftk4qCxRdP8m,OtmnwRGIDroXzk8-vfkEj
createdAt: 2026-09-15T14:50:46.516Z
---

Organization Admins can enable personal Recruiting Blocks, review which users have the feature enabled, and override an individual user's preference when needed. This article explains how the organization-level settings work. 

:::hint{type="info"}
For setup steps, scheduling behavior, and troubleshooting, see **[Recruiting Blocks: How They Work and How to Set Them Up](docId\:RBPEJNbmjr36BV9xbbs8q)**.
:::

# Permissions & access

Recruiting Blocks are part of the [Advanced Scheduling Automation Add-On](docId\:ycRhY6O-0HUTvZYuUzmK1) and are included on the Enterprise plan.

| Foundations | Legacy Plus | Plus | Enterprise |
| ----------- | ----------- | ---- | ---------- |
| ❌           | ❌           | ➕    | ✅          |

Organization Admins can enable or disable the organization-level capability for personal Recruiting Blocks.

# Recommended rollout checklist

Before enabling personal Recruiting Blocks broadly:

- Decide whether your organization wants personal blocks, schedule-level blocks, or both.
- Confirm that interviewers’ primary Google or Microsoft calendars are connected and that Ashby can read event titles.
- Explain that personal blocks replace normal availability for the user’s interviews when enabled.
- For schedule-level blocks, define a naming convention for suffixes and communicate who creates the matching calendar events.
- Use reporting to monitor which users have personal Recruiting Blocks enabled.

# Enabling personal Recruiting Blocks for your organization

:::hint{type="warning"}
Schedule-level Recruiting Blocks are configured on individual schedule interview activities. You can use schedule-level Recruiting Blocks without enabling personal Recruiting Blocks for the organization.
:::

Turn on the organization-level capability before users can enable personal Recruiting Blocks in their personal settings.

1. Go to **Admin > Interviews & Scheduling > [Meeting & Time Zone](https://app.ashbyhq.com/admin/organizational-settings/meetings-and-time/meeting-hours)** and open the `Recruiting Blocks` tab.
2. Turn on `Allow Personal Recruiting Blocks`.

![Screenshot of Ashby’s Recruiting Blocks settings page, highlighting the enabled “Allow Personal Recruiting Blocks” toggle under Personal Recruiting Blocks.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/oPKSvjvdB-OJsfmWvy9xa_recruiting-blocks-ashby-2026-09-17-at-80330-am.jpg)

When this setting is off, users see that their organization has disabled personal Recruiting Blocks and cannot turn on the feature in their personal settings.

![Screenshot showing that the organization has disabled Recruiting Blocks in personal settings.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/k2--aBhH98bXHaj6qg93y_meeting-hours-recruiting-blocks-ashby-2026-09-17-at-95337-am.jpg)

:::hint{type="info"}
If you want to use Recruiting Blocks only for specific schedule interview activities, leave `Allow Personal Recruiting Blocks` turned off. You can still configure schedule-level Recruiting Blocks within individual schedule interview activities. For information on setting up schedule-level Recruiting Blocks, see [Recruiting Blocks: How They Work and How to Set Them Up](docId\:RBPEJNbmjr36BV9xbbs8q). 
:::

# Viewing users with personal Recruiting Blocks enabled

Use reporting to identify which employees have personal Recruiting Blocks enabled.

1. Create or open a report with `Employee` as the subject.
2. Add the `Personal recruiting blocks preference` field.
3. Review which users have the preference enabled or disabled.

![Ashby Custom List report showing employees and their Personal Recruiting Blocks Preference.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/wEibOlL5GufpdailqlQLg_report-builder-ashby-2026-09-17-at-91825-am.jpg)

# Updating an individual user’s personal preference

An Organization Admin can enable or disable a user’s personal Recruiting Blocks preference from the user’s interviewer information.

Use this control when a user configured Recruiting Blocks incorrectly and scheduling needs to continue using their normal availability or when you need to help troubleshoot a user’s setup.

1. Go to **Admin > Organization Setup > [Employees](https://app.ashbyhq.com/admin/users)**.
2. Search for the user and open their profile.
3. Select the **`Interviewer Info`** tab.
4. Scroll to the **Recruiting Blocks** section.
5. Enable or disable the user’s personal Recruiting Blocks preference.

![Employee interviewer information showing the Recruiting Blocks preference.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/7YoRk_vKsFETl2yajHVcN_employees-ashby-2026-09-17-at-92334-am.jpg)

:::hint{type="warning"}
Changing a user’s preference does not create, delete, or rename calendar events. If the user enables Recruiting Blocks again without matching events on their primary connected calendar, Ashby may show no availability for their interviews.
:::

The user can turn their own personal preference back on from personal settings after an administrator changes it.

# Troubleshooting organization setup

### A user cannot enable personal Recruiting Blocks

Confirm that **Allow Personal Recruiting Blocks** is enabled in **Admin > Interviews & Scheduling > Meeting & Time Zone > **[Recruiting Blocks](https://app.ashbyhq.com/admin/organizational-settings/meetings-and-time/recruiting-blocks). 

### We want schedule-level blocks but not personal blocks

Leave **Allow Personal Recruiting Blocks** turned off. Users with the required job permissions can still configure Recruiting Blocks on individual schedule interview activities.