How do I use multi-day scheduling?

this guide covers how to schedule interviews across multiple days if you have any interview activities with multiple interview events within them (for example an onsite), this will help schedule in interview events across a number of days if availability is limited multi day scheduling is available across foundations, plus, enterprise and legacy plus plans foundations legacy plus plus enterprise ✅ ✅ ✅ ✅ scheduling permissions required to schedule an interview see the chart below for more information on who can schedule a candidate in for an interview, either by sending out a direct booking link, or manually scheduling interviews those with elevated access hiring manager access or above will have access to schedule an interview for further information on access roles, check out user permissions docid\ i5jhibmkqhyobnnvrl8rk access role has access? limited access ❌ agency user ❌ elevated access external recruiter (not linked to an agency) ❌ elevated access analyst ❌ elevated access hiring team member ❌ elevated access hiring manager ✅ elevated access admin ✅ elevated access admin private ✅ organization admin ✅ multiple interview events & candidate availability if you set up a schedule interview activity to include multiple interview events, you’ll see that you’ll no longer be able to send out a direct booking link to the candidate this is because direct booking only supports interview activities with one interview event as such, if you’re booking an event with multiple events and want to find suitable slots, we would recommend sending out candidate availability links so the candidate can add in time slots that are best for them when you move a candidate to the stage with your configured interview activity with multiple interview events, you’ll see the option to draft an availability request and to request candidate availability click either to create a candidate availability link to send to the candidate how does candidate availability work on the candidate’s side? watch the below recording to see the candidate availability process from the candidate's perspective scheduling the interviews over multiple days once you’ve received the candidate’s availability, or determined times that work via email, you can now manually schedule the interview click start manual schedule (or schedule > manual schedule if the candidate didn’t submit availability via a link) to schedule via the calendar interface while selecting suitable slots on the calendar interface, check the multi day schedule checkbox when moving to other days, the interviews will no longer be automatically moved to those dates when multiple interviews are being scheduled, changing the date of one of the interviews will also automatically enable multi day scheduling calendar invites and reminder settings in the communications section of your scheduling process, you can configure your calendar invite and interview reminder settings for this interview candidate calendar invites in the manage candidate invites section, you can determine how the calendar invites should be sent you can select from the following options send one invite per block the candidate will receive a separate calendar invite for interview events that are more than 30 minutes apart if they have two interview events with a 15 minute break between the two, they will receive one calendar invite if they have two interview events with a one hour break in between, they will receive two calendar invites send one invite per interview the candidate will receive a separate calendar invite for each interview event, regardless of how far apart they are send one invite per day the candidate will receive a calendar event per day they have interview events so if they have one interview event on monday, then the other two on tuesday, they will receive two calendar invites if they have one interview event on monday, one on tuesday and one on wednesday, they will receive three calendar invites you can also click edit on each interview calendar invite to update the calendar invite title and description per invite, so if you have specific information relevant to only one interview event, it can be added only to the relevant invite interviewer invites interviewers will receive a calendar invite for only the interview events they are on the panel for like with candidate calendar invites, you can click edit to add specific information to the title and/or description of each calendar invite this is helpful if you have interview event specific information that isn't relevant across all interview events being scheduled invite settings within the invite settings section, you can confirm the calendar you'd like to schedule the interview to and determine whether the calendar invite should be set to private (so details are hidden from non attendees) you can also confirm the interview's location type (for more on video conferencing, check out conferencing links below) finally, if you have the coderpad, codesignal interview or hackerrank integrations in place, you can also specify which events (if any) should use the integration a unique assessment link will be generated for each event that the integration has been enabled for and will be automatically included in both candidate and interviewer invites for more on each integration, check out the guides below hackerrank docid\ vh2f9hu5xvx0paqy4g5hk codesignal docid 3wgjd8nm8jpk16u8rbcaz coderpad interview docid 8rcjasjjn2xykrpdtcy2 conferencing links ashby will generate a unique conferencing link for each calendar invite if zoom, microsoft teams or google meet are set as the location for the interview events the interviewer invite’s conferencing link should match that of its corresponding external candidate calendar invite when an invite is rescheduled, ashby will use existing meeting links if at all possible if a new external invite is created due to an interview event being rescheduled, a new meeting link will be generated if an external invite is deleted because an interview is rescheduled, the corresponding interviewer invite’s meeting link will be updated to match its new corresponding external invite’s conferencing link interview panel summary substitution token the “interview panel summary” substitution token resolves as a bulleted list of interview events that includes the time, event title, and interviewers when using this token in emails with multi day scheduling if the full interview schedule spans a single day, the token will resolve as a bulleted list with date, time, event title, and interviewer details any breaks will be listed schedule spanning a single day schedule spanning a single day if the schedule spans multiple days, we will include the day followed by a bulleted list of the events occurring on that day schedule spanning multiple days schedule spanning multiple days when using this token in calendar invites with multi day scheduling instead of displaying all events in the schedule, only the events that are included in the corresponding candidate invite will be displayed candidate invites with interviews spanning multiple days (with the candidate receiving a single calendar invite for each event) image png candidate invites with interviews spanning multiple days (with the candidate receiving one calendar invite for all interview events) interviewer invites each interviewer gets an invite for the day their interview is scheduled image (1) png