---
title: How do I make offer emails private?
slug: how-do-i-make-offer-emails-private
docTags: RqLdLm9nlqh9vFAn4-Z7N,3WbO33wgO__LVz29ecFkz
createdAt: 2025-07-10T11:55:39.924Z
---

This guide covers how to ensure sensitive emails sent at the Offer and Hired stages are only visible to the users who need to see that information.

# Setting a note or email as private

Ashby automatically marks all emails as private once a candidate moves to the Offer stage. Only users with Organization Admin access or Elevated Access - Admin Private access can view private emails and notes or allocate or revoke a private status.

For emails sent in other stages that have sensitive information, you can manually mark notes and emails as private by doing the following:

1. Click `More` on the note or email in question within the candidate's feed.
2. Select `Make Private`.

![The screenshot shows a candidate profile with the Make Private option for an email highlighted.](https://cdn.zappy.app/26070e996a046aaeff9d1be55eeaad3a.png)

# Email visibility settings

You can opt to hide emails sent to and from candidates in the Offer and Hired stages in **Admin > Organization Setup > Email Settings**. You can also choose to disable the email sync for hired candidates completely and skip the email sync for candidates on confidential jobs. For more information on email visibility, see [Visibility Options for Users](docId:_B9z1LwPzNHyQfkpdv9wV).

![The screenshot shows the Email Settings page with the options to hide emails sent to and from candidates in the Offer and Hired stages.](https://api.archbee.com/api/optimize/0p8tQ--ZZOxRtkVp6Qr-e/4R3R4XTXZBb20oj0BARSK_email-settings-ashby-2026-10-15-at-120837-pm.jpg)