--- title: Greenhouse Subject & Field Definitions slug: greenhouse-subject-and-field-definitions docTags: G8dmC6tNw9fak7qGrSH3Z,BftYfSC4WdgP158SIR0fJ createdAt: 2025-08-27T14:57:02.622Z --- If you're an Ashby Analytics customer using Greenhouse, here you can find a list of the subjects and filters available to you, along with definitions for your reference. ## Subject Definitions | Subject | Definition | | -------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Application | A candidate’s record on a specific job. | | Prospect Application | Leads/prospects in Greenhouse. These prospects can be converted to candidates. | | Job | A requisition. | | Interview | Scheduled interviews in your ATS. Interviews can be counted as one per stage (ie. an onsite panel with 4 different interviews will count as 1 onsite interview) or one per scheduled interview (ie. an onsite panel with 4 different interview sill count as 4 interviews). | | Interviewer Participation | Scheduled interviewers. Each interviewer counts as an interview participation. These tie closely to feedback forms. | | Interview Stage Transition | Moves to and from stages. Accidental stage moves will be detected and counted. | | Sequence | Sequences initiated through Gem. | | Feedback Form | Scorecards in Greenhouse. We pull in the person who submitted, when they submitted, and the overall recommendation. | | Opening | Headcount for a requisition. | | Candidate | Candidates in Greenhouse. | | Diversity Survey | Custom diversity surveys that are created in Greenhouse. This is not attached to EEOC responses since those have a very strict formatting, whereas the diversity surveys are customized per organization. | | Sourcing Activity | Sourcing activities initiated through Gem. | ## Time Frame Filter Definitions | Subject | Time Frame Filter | Definition | | -------------------------- | -------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Application | Started At | The time at which the application was created. Either when a candidate applied or when a user considered them for the job in Ashby. | | | Last Activity At | The point in time of the last activity performed on the application. | | | Offer Stage Entered Date | The point in time the application entered the offer stage of the application process. | | | Hired At | The point in time at which a candidate was hired for a job. | | | Archived At | The point in time at which an application was marked as archived. | | | Consideration Ended At | The point in time at which an application was either marked as ‘Hired’ or ‘Archived’. | | | … Stage Group Interview At | The time of the first scheduled interview in a given stage group. | | Prospect Application | Added At | The time at which a prospect application was first created. | | Job | Was Open | When grouping or filtering by this field, returns all jobs that were open in a given timeframe. | | | Created At | The time at which a job was created. | | | Opened At | The time at which a job was opened. | | | Closed At | The time at which a job was closed. | | Interview | Start Time | The time when an interview took place. If the interview is a multi-panel interview, this time refers to the start time of the first interview. | | | Created At | The time when an interview was created by the organizer. If the interview is a multi-panel interview, this time refers to when the first interview was created. | | Interviewer Participation | Start Time | The time when an interviewer event started. | | | End Time | The time when an interviewer event ended. | | Interview Stage Transition | Entered At | Point in time at which a stage was entered. | | | Left At | Point in time at which a stage was left. | | Feedback Form | Submitted At | The point in time at which the feedback form was submitted. | | Sequence | Started At | The point in time a sequence was started. | | Opening | Opened At | The time at which the opening was opened. | | | Was Open | When grouping or filtering by this field, returns all openings that were open in a given time frame. | | | Closed At | The time at which the opening was closed. | | Candidate | Last Activity At | The point in time of the last activity performed on the candidate. | | | Added At | The point in time at which the candidate was added to the system. | | | Hired At Date | The point in time the candidate was first hired. When used in filters, finds candidates that have been hired during the given date range. | | | Follow Up Date | The date for a pending follow up with the candidate. | | Diversity Survey | Submitted At | The point in time at which a Diversity form was submitted. | | Sourcing Activity | Created At | The point in time at which a sourcing activity was created. | ## Fields Definitions ### Application Fields | Field | Definition | | ------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ | | Current Interview Stage Name | The title of the current interview stage. | | Current Interview Stage Group | The group of the current interview stage, determined by mapping each interview plan’s stage to a stage group. | | Greenhouse ID | The unique identifier assigned to the application within Greenhouse. | | Days in Current Interview Stage Group | The number of days the application has been in the current interview stage. | | Average Overall Recommendation | The average overall recommendation score given by interviewers for the application. | | Started At | The time at which the application was created. Either when a candidate applied or when a user created the application in Ashby. | | Last Activity At | The point in time of the last activity performed on the application. | | Furthest Stage Name Reached | Allows selecting and filtering by the furthest stage title this application has reached. | | Outcome | The overall outcome of the application. Can be one of Active, Archived, or Hired. | | Outcome with Archive Reason | The overall outcome of the application, including the type of archive reason. Can be one of Lead, Active, Rejected by Org, Rejected by Candidate, Rejected Other, or Hired. | | Activity Status | Shows with status an application is in. E.g. if it Needs Scheduling, is Waiting on Feedback, etc. | | Job | The job the candidate applied to or is considered for. | | Source | The source through which the application was created. | | Source Type | The type of the source through which the application was created. | | Recruiter | The Recruiter assigned to this application. | | Recruiting Coordinator | The Recruiting Coordinator assigned to this application. | | Credited To | The person the application is credited to. | | Extended Offer? | Whether or not your organization extended an offer for this application. | | Offer Stage Entered Date | The point in time the application entered the offer stage of the application process. | | Archive Reason | The reason an application was archived. | | Archive Reason Type | The type of the reason an application was archived. Can be one of Rejected by candidate, Rejected by org, or Other. | | Hired At | The point in time at which a candidate was hired for a job. | | Archived At | The point in time at which a job consideration was marked as archived. | | Consideration Ended At | The point in time at which an application was either marked as ‘Hired’ or ‘Archived’. | | Candidate | The individual candidate of this application. | | … Stage Group Interview At | The time of the first scheduled interview in a given stage group. | | Passed Through Stage Group/Name | Allows filtering applications that have passed through a certain stage group/name, e.g. 'Onsite'. Will only return applications that have passed through that stage group/name, not applications that skipped the stage group/name. Note, passed through stage group/name will include candidates currently in the stage group/name. | | Reached Stage Group/Name | Allows filtering applications that have reached a certain stage group/name, e.g. 'Onsite'. Will return all applications that have passed through this stage group/name or have skipped this stage/stage name but passed through a later stage group/ name. | | Most Recent Active Stage Group | Allows selecting and filtering by the stage group the application was in when being hired or rejected. | Other Subjects available in reports with the Application Subject: - Candidate - Job - Interview - Opening - Stage Transition - Offer - Feedback Form ### Prospect Application Fields | Field | Definition | | ----------- | -------------------------------------------------------------------------------------- | | Added At | The time at which a prospect application was first created. | | Outcome | The outcome of the prospect application. Can be one of Active, Archived, or Converted. | | Credited To | The person the prospect application is credited to. | | Job | The jobs the prospect application is considered for. | ### Job Fields | Field | Definition | | ------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Job | The job’s identity. | | Title | Represents the name or title of the job. | | Requisition ID | Alphanumerical identifier assigned to the job that is unique to your company’s internal processes. | | Creator | The user who created the job. | | Hiring Manager | The Hiring Manager who is on the hiring team of this job. | | Recruiter | The Recruiter who is on the hiring team of this job. | | Recruiting Coordinator | The Recruiting Coordinator who is on the hiring team of this job. | | Sourcer | The Sourcer who is on the hiring team of this job. | | Team | The department or team directly associated with this job. E.g. if a job is associated with ‘Product Marketing’ which is nested under ‘Marketing’, then this field will return ‘Product Marketing’. | | Department | The top-level department associated with this job. E.g. if a job is associated with ‘Product Marketing’ which is nested under ‘Marketing’, then this field will return ‘Marketing’. | | Location | The job’s location that is used as the default location for job postings of a job. Allows searching for jobs based on their location or the region in which the location is located. | | Job Status | The current status of the job. Can be Open, Closed, Archived, or Draft. | | Was Open | When grouping or filtering by this field, returns all jobs that were open in a given timeframe. | | Created At | The time at which the job was created. | | Opened At | The time at which the job was opened. | | Closed At | The time at which the job was closed. | | Greenhouse Job ID | The internal ID used by Greenhouse for this job. | | Open Duration (in days) | How many days this job has been open for. | | Active Candidate Count | How many candidates have applications in active interview or offer stages. Excludes candidates with applications in application review. | | Number of Candidates in … | The number of job considerations currently in a given stage group. | | Employment Type | The type of employment offered for the job. Can be Full time, Part time, Intern, Contract, or Temporary. | | Is Template? | Currently, job templates are shown as draft or archived jobs. Use this field to filter job templates out. | ### Interview Fields | Field | Definition | | ------------------------ | --------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Scheduled in Stage Name | The title of the stage in which this interview was scheduled. | | Scheduled in Stage Group | The group of the stage in which this interview was scheduled. | | Start Time | The time when an interview took place. If the interview is a multi-panel interview, this time refers to the start time of the first interview. | | Duration | Represents the length of time the interview took place. | | Interviewer | The user who conducted the interview. | | Organizer | The user who scheduled the interview. | | Interview Title | The title of the conducted interview. | | Created At | The time when an interview was created by the organizer. If the interview is a multi-panel interview, this time refers to when the first interview was created. | Other Subjects available in reports with the Interview Subject: - Interviewer Participation - Application ### Interviewer Participation Fields | Field | Definition | | ----------------------- | ------------------------------------------------------------------- | | Interviewer | The user who was the interviewer of this interviewer participation. | | Start Time | The time when this interviewer event started. | | End Time | The time when this interviewer event ended. | | Has Completed Feedback? | Whether or not this interview has a completed feedback form. | | RSVP Status | The interviewer’s response to the interview calendar invitation. | Other Subjects available in reports with the Interviewer Participation Subject: - Interview - Feedback Form ### Interview Stage Transition Fields | Field | Definition | | -------------------------- | ----------------------------------------------------------------------------------------------------------------------------------- | | From Interview Stage Group | The stage group transferred from. | | To Interview Stage Group | The stage group transferred to. | | Outcome | The outcome of this stage change. Possible values include: Moved Forward, Rejected by Org, Rejected by Candidate, Rejected - Other. | | Entered At | Point in time at which the stage was entered. | | Left At | Point in time at which the stage was left. | | Days in Stage | Number of full days within the stage. | | Archive Reason | When the new stage represents the archived stage, this represents archive reason. | Other Subjects available in reports with the Interview Stage Transition Subject: - Application ### Feedback Form Fields | Field | Definition | | ------------------------ | --------------------------------------------------------------------------------------------------------------------------------------- | | Overall Recommendation | The score submitted on the Overall Recommendation form field. Can be one of No Decision, Definitely Not, No, Yes, or Strong Yes. | | Submitted By | The person who submitted the feedback form. | | Submitted in Stage Group | Allows filtering by the stage group the application was in when feedback was submitted, whether or not there was a scheduled interview. | | Interview Title | Title of the interview a feedback form was submitted for. | Other Subjects available in reports with the Feedback Form Subject: - Application - Interview ### Sequence Fields | Field | Definition | | --------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Completion Status | Describes the current status of a sequence. A sequence will stop upon receiving a reply or if manually cancelled. Otherwise, a sequence will continue running until all steps are completed. | | Reply Status | The reply status of the sequence. Can be one of Not Set, Interested, Not Interested, or Later. | | Started At | The point in time this sequence was started. | | Has Received Reply? | Whether a reply was received for a sequence. | | Has Converted to Candidate? | Whether the recipient for a sequence has converted to an active candidate after the sequence started. | | Created By | The user who created the sequence. | | On Behalf Of | The user on whose behalf a sequence was created. | Other Subjects available in reports with the Sequence Subject: - Application ### Opening Fields | Field | Definition | | ----------------------- | ---------------------------------------------------------------------------------------------------- | | Job | The job the opening belongs to. | | Opening ID | Alphanumerical identifier that is unique to your company’s processes. | | Opened At | The time at which the opening was opened. | | Was Open | When grouping or filtering by this field, returns all openings that were open in a given time frame. | | Closed At | The time at which the opening was closed. | | Open Duration (in days) | How long this opening has been open for. | | Opening Status | Indicates if this opening is open or closed. | | Close Reason | The reason the opening was closed. | Other Subjects available in reports with the Opening Subject: - Job - Application ### Candidate Fields | Field | Definition | | --------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------- | | Last Activity At | The point in time of the last activity performed on the candidate. | | Added At | The point in time at which the candidate was added to the system. | | Name | The full name of the candidate. | | Phone Number (Primary, Personal) | The candidate’s primary, personal phone number. | | Email Address(es) | All of the candidate’s email addresses. | | Email Address (Primary, Personal) | The candidate’s primary, personal email address. | | LinkedIn Profile URL | A URL to the candidate’s LinkedIn profile. | | Hired At Date | The point in time the candidate was first hired. When used in filters, finds candidates that have been hired during the given date range. | | Follow Up Date | The date for a pending follow up with the candidate. | | Follow Up Assignee | The person assigned to follow up with the candidate. | | Tags | The candidate tags associated with the candidate. | | Most Recent Company | The candidate’s most recent company from their employment history. | | Worked At | The companies the candidate has worked at. | | Source | The sources through which the candidate’s Applications were created. | | Project | The talent projects the candidate is a member of. | | Greenhouse ID | The ID of the candidate in Greenhouse. | | Greenhouse Profile URL | A URL to the candidate’s profile in Greenhouse. | | Current Job Title | Returns candidates matching the current (i.e. latest) job title. | | Held Job Title | Returns candidates matching the previously held (including current) job title. | Other Subjects available in reports with the Candidate Subject: - Application - Diversity Survey - Sequence - Prospect Application ### Diversity Survey Fields | Field | Definition | | ------------------ | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Submitted At | The point in time at which a diversity survey was submitted. | | … Diversity Survey | Each diversity survey that has fields that can be reported on will be available under Submitted At. When clicking on a form, the available Fields to Show will be visible. | ### Sourcing Activity Fields | Field | Definition | | -------------- | ------------------------------------------------------------------------------------------------------------------ | | Created At | The point in time at which a sourcing activity was created. | | Created By | The person who created a sourcing activity. | | On Behalf Of | The user on whose behalf a sourcing activity was created. | | Type | The type of a sourcing activity. Can be one of Sequence, Sequence Replies, or Manual Touchpoints. | | Sub-Type | The sub-type of a sourcing activity. Can be one of First Outreach, Follow Up, or Reply. | | Contact Medium | The contact medium used on a sourcing activity. Can be one of InMail, Phone Call, Text Message, Email, or Meeting. | | Reply Status | The candidate reply-status for a sourcing activity. Can be one of Not Set, Interested, Not Interested, or Later. | Other Subjects available in reports with the Sourcing Activity Subject: - Sequence ### Related Subjects Definitions ### Offer | Field | Definition | | ---------------------------------- | ---------------------------------------------------------------------- | | Decided At | The time at which the offer was accepted or rejected by the candidate. | | Status | Indicates if an offer is created, pending, accepted, or rejected. | | Latest Version > Created At | The point in time at which an offer version was created. | | Latest Version > Is Latest Version | Whether this represents the most recent offer version. | | Latest Version > Extended At | The time at which the offer was extended. | ##