Greenhouse Subject & Field Definitions

17 min

If you're an Ashby Analytics customer using Greenhouse, here you can find a list of the subjects and filters available to you, along with definitions for your reference.

Subject Definitions

Subject	Definition
Application	A candidate’s record on a specific job.
Prospect Application	Leads/prospects in Greenhouse. These prospects can be converted to candidates.
Job	A requisition.
Interview	Scheduled interviews in your ATS. Interviews can be counted as one per stage (ie. an onsite panel with 4 different interviews will count as 1 onsite interview) or one per scheduled interview (ie. an onsite panel with 4 different interview sill count as 4 interviews).
Interviewer Participation	Scheduled interviewers. Each interviewer counts as an interview participation. These tie closely to feedback forms.
Interview Stage Transition	Moves to and from stages. Accidental stage moves will be detected and counted.
Sequence	Sequences initiated through Gem.
Feedback Form	Scorecards in Greenhouse. We pull in the person who submitted, when they submitted, and the overall recommendation.
Opening	Headcount for a requisition.
Candidate	Candidates in Greenhouse.
Diversity Survey	Custom diversity surveys that are created in Greenhouse. This is not attached to EEOC responses since those have a very strict formatting, whereas the diversity surveys are customized per organization.
Sourcing Activity	Sourcing activities initiated through Gem.

Time Frame Filter Definitions

Subject	Time Frame Filter	Definition
Application	Started At	The time at which the application was created. Either when a candidate applied or when a user considered them for the job in Ashby.
	Last Activity At	The point in time of the last activity performed on the application.
	Offer Stage Entered Date	The point in time the application entered the offer stage of the application process.
	Hired At	The point in time at which a candidate was hired for a job.
	Archived At	The point in time at which an application was marked as archived.
	Consideration Ended At	The point in time at which an application was either marked as ‘Hired’ or ‘Archived’.
	… Stage Group Interview At	The time of the first scheduled interview in a given stage group.
Prospect Application	Added At	The time at which a prospect application was first created.
Job	Was Open	When grouping or filtering by this field, returns all jobs that were open in a given timeframe.
	Created At	The time at which a job was created.
	Opened At	The time at which a job was opened.
	Closed At	The time at which a job was closed.
Interview	Start Time	The time when an interview took place. If the interview is a multi-panel interview, this time refers to the start time of the first interview.
	Created At	The time when an interview was created by the organizer. If the interview is a multi-panel interview, this time refers to when the first interview was created.
Interviewer Participation	Start Time	The time when an interviewer event started.
	End Time	The time when an interviewer event ended.
Interview Stage Transition	Entered At	Point in time at which a stage was entered.
	Left At	Point in time at which a stage was left.
Feedback Form	Submitted At	The point in time at which the feedback form was submitted.
Sequence	Started At	The point in time a sequence was started.
Opening	Opened At	The time at which the opening was opened.
	Was Open	When grouping or filtering by this field, returns all openings that were open in a given time frame.
	Closed At	The time at which the opening was closed.
Candidate	Last Activity At	The point in time of the last activity performed on the candidate.
	Added At	The point in time at which the candidate was added to the system.
	Hired At Date	The point in time the candidate was first hired. When used in filters, finds candidates that have been hired during the given date range.
	Follow Up Date	The date for a pending follow up with the candidate.
Diversity Survey	Submitted At	The point in time at which a Diversity form was submitted.
Sourcing Activity	Created At	The point in time at which a sourcing activity was created.

Fields Definitions

Application Fields

Field	Definition
Current Interview Stage Name	The title of the current interview stage.
Current Interview Stage Group	The group of the current interview stage, determined by mapping each interview plan’s stage to a stage group.
Greenhouse ID	The unique identifier assigned to the application within Greenhouse.
Days in Current Interview Stage Group	The number of days the application has been in the current interview stage.
Average Overall Recommendation	The average overall recommendation score given by interviewers for the application.
Started At	The time at which the application was created. Either when a candidate applied or when a user created the application in Ashby.
Last Activity At	The point in time of the last activity performed on the application.
Furthest Stage Name Reached	Allows selecting and filtering by the furthest stage title this application has reached.
Outcome	The overall outcome of the application. Can be one of Active, Archived, or Hired.
Outcome with Archive Reason	The overall outcome of the application, including the type of archive reason. Can be one of Lead, Active, Rejected by Org, Rejected by Candidate, Rejected Other, or Hired.
Activity Status	Shows with status an application is in. E.g. if it Needs Scheduling, is Waiting on Feedback, etc.
Job	The job the candidate applied to or is considered for.
Source	The source through which the application was created.
Source Type	The type of the source through which the application was created.
Recruiter	The Recruiter assigned to this application.
Recruiting Coordinator	The Recruiting Coordinator assigned to this application.
Credited To	The person the application is credited to.
Extended Offer?	Whether or not your organization extended an offer for this application.
Offer Stage Entered Date	The point in time the application entered the offer stage of the application process.
Archive Reason	The reason an application was archived.
Archive Reason Type	The type of the reason an application was archived. Can be one of Rejected by candidate, Rejected by org, or Other.
Hired At	The point in time at which a candidate was hired for a job.
Archived At	The point in time at which a job consideration was marked as archived.
Consideration Ended At	The point in time at which an application was either marked as ‘Hired’ or ‘Archived’.
Candidate	The individual candidate of this application.
… Stage Group Interview At	The time of the first scheduled interview in a given stage group.
Passed Through Stage Group/Name	Allows filtering applications that have passed through a certain stage group/name, e.g. 'Onsite'. Will only return applications that have passed through that stage group/name, not applications that skipped the stage group/name. Note, passed through stage group/name will include candidates currently in the stage group/name.
Reached Stage Group/Name	Allows filtering applications that have reached a certain stage group/name, e.g. 'Onsite'. Will return all applications that have passed through this stage group/name or have skipped this stage/stage name but passed through a later stage group/ name.
Most Recent Active Stage Group	Allows selecting and filtering by the stage group the application was in when being hired or rejected.

Other Subjects available in reports with the Application Subject:

Candidate

Interview

Opening

Stage Transition

Offer

Feedback Form

Prospect Application Fields

Field	Definition
Added At	The time at which a prospect application was first created.
Outcome	The outcome of the prospect application. Can be one of Active, Archived, or Converted.
Credited To	The person the prospect application is credited to.
Job	The jobs the prospect application is considered for.

Job Fields

Field	Definition
Job	The job’s identity.
Title	Represents the name or title of the job.
Requisition ID	Alphanumerical identifier assigned to the job that is unique to your company’s internal processes.
Creator	The user who created the job.
Hiring Manager	The Hiring Manager who is on the hiring team of this job.
Recruiter	The Recruiter who is on the hiring team of this job.
Recruiting Coordinator	The Recruiting Coordinator who is on the hiring team of this job.
Sourcer	The Sourcer who is on the hiring team of this job.
Team	The department or team directly associated with this job. E.g. if a job is associated with ‘Product Marketing’ which is nested under ‘Marketing’, then this field will return ‘Product Marketing’.
Department	The top-level department associated with this job. E.g. if a job is associated with ‘Product Marketing’ which is nested under ‘Marketing’, then this field will return ‘Marketing’.
Location	The job’s location that is used as the default location for job postings of a job. Allows searching for jobs based on their location or the region in which the location is located.
Job Status	The current status of the job. Can be Open, Closed, Archived, or Draft.
Was Open	When grouping or filtering by this field, returns all jobs that were open in a given timeframe.
Created At	The time at which the job was created.
Opened At	The time at which the job was opened.
Closed At	The time at which the job was closed.
Greenhouse Job ID	The internal ID used by Greenhouse for this job.
Open Duration (in days)	How many days this job has been open for.
Active Candidate Count	How many candidates have applications in active interview or offer stages. Excludes candidates with applications in application review.
Number of Candidates in …	The number of job considerations currently in a given stage group.
Employment Type	The type of employment offered for the job. Can be Full time, Part time, Intern, Contract, or Temporary.
Is Template?	Currently, job templates are shown as draft or archived jobs. Use this field to filter job templates out.

Interview Fields

Field	Definition
Scheduled in Stage Name	The title of the stage in which this interview was scheduled.
Scheduled in Stage Group	The group of the stage in which this interview was scheduled.
Start Time	The time when an interview took place. If the interview is a multi-panel interview, this time refers to the start time of the first interview.
Duration	Represents the length of time the interview took place.
Interviewer	The user who conducted the interview.
Organizer	The user who scheduled the interview.
Interview Title	The title of the conducted interview.
Created At	The time when an interview was created by the organizer. If the interview is a multi-panel interview, this time refers to when the first interview was created.

Other Subjects available in reports with the Interview Subject:

Interviewer Participation

Application

Interviewer Participation Fields

Field	Definition
Interviewer	The user who was the interviewer of this interviewer participation.
Start Time	The time when this interviewer event started.
End Time	The time when this interviewer event ended.
Has Completed Feedback?	Whether or not this interview has a completed feedback form.
RSVP Status	The interviewer’s response to the interview calendar invitation.

Other Subjects available in reports with the Interviewer Participation Subject:

Interview

Feedback Form

Interview Stage Transition Fields

Field	Definition
From Interview Stage Group	The stage group transferred from.
To Interview Stage Group	The stage group transferred to.
Outcome	The outcome of this stage change. Possible values include: Moved Forward, Rejected by Org, Rejected by Candidate, Rejected - Other.
Entered At	Point in time at which the stage was entered.
Left At	Point in time at which the stage was left.
Days in Stage	Number of full days within the stage.
Archive Reason	When the new stage represents the archived stage, this represents archive reason.

Other Subjects available in reports with the Interview Stage Transition Subject:

Application

Feedback Form Fields

Field	Definition
Overall Recommendation	The score submitted on the Overall Recommendation form field. Can be one of No Decision, Definitely Not, No, Yes, or Strong Yes.
Submitted By	The person who submitted the feedback form.
Submitted in Stage Group	Allows filtering by the stage group the application was in when feedback was submitted, whether or not there was a scheduled interview.
Interview Title	Title of the interview a feedback form was submitted for.

Other Subjects available in reports with the Feedback Form Subject:

Application

Interview

Sequence Fields

Field	Definition
Completion Status	Describes the current status of a sequence. A sequence will stop upon receiving a reply or if manually cancelled. Otherwise, a sequence will continue running until all steps are completed.
Reply Status	The reply status of the sequence. Can be one of Not Set, Interested, Not Interested, or Later.
Started At	The point in time this sequence was started.
Has Received Reply?	Whether a reply was received for a sequence.
Has Converted to Candidate?	Whether the recipient for a sequence has converted to an active candidate after the sequence started.
Created By	The user who created the sequence.
On Behalf Of	The user on whose behalf a sequence was created.

Other Subjects available in reports with the Sequence Subject:

Application

Opening Fields

Field	Definition
Job	The job the opening belongs to.
Opening ID	Alphanumerical identifier that is unique to your company’s processes.
Opened At	The time at which the opening was opened.
Was Open	When grouping or filtering by this field, returns all openings that were open in a given time frame.
Closed At	The time at which the opening was closed.
Open Duration (in days)	How long this opening has been open for.
Opening Status	Indicates if this opening is open or closed.
Close Reason	The reason the opening was closed.

Other Subjects available in reports with the Opening Subject:

Application

Candidate Fields

Field	Definition
Last Activity At	The point in time of the last activity performed on the candidate.
Added At	The point in time at which the candidate was added to the system.
Name	The full name of the candidate.
Phone Number (Primary, Personal)	The candidate’s primary, personal phone number.
Email Address(es)	All of the candidate’s email addresses.
Email Address (Primary, Personal)	The candidate’s primary, personal email address.
LinkedIn Profile URL	A URL to the candidate’s LinkedIn profile.
Hired At Date	The point in time the candidate was first hired. When used in filters, finds candidates that have been hired during the given date range.
Follow Up Date	The date for a pending follow up with the candidate.
Follow Up Assignee	The person assigned to follow up with the candidate.
Tags	The candidate tags associated with the candidate.
Most Recent Company	The candidate’s most recent company from their employment history.
Worked At	The companies the candidate has worked at.
Source	The sources through which the candidate’s Applications were created.
Project	The talent projects the candidate is a member of.
Greenhouse ID	The ID of the candidate in Greenhouse.
Greenhouse Profile URL	A URL to the candidate’s profile in Greenhouse.
Current Job Title	Returns candidates matching the current (i.e. latest) job title.
Held Job Title	Returns candidates matching the previously held (including current) job title.

Other Subjects available in reports with the Candidate Subject:

Application

Diversity Survey

Sequence

Prospect Application

Diversity Survey Fields

Field	Definition
Submitted At	The point in time at which a diversity survey was submitted.
… Diversity Survey	Each diversity survey that has fields that can be reported on will be available under Submitted At. When clicking on a form, the available Fields to Show will be visible.

Sourcing Activity Fields

Field	Definition
Created At	The point in time at which a sourcing activity was created.
Created By	The person who created a sourcing activity.
On Behalf Of	The user on whose behalf a sourcing activity was created.
Type	The type of a sourcing activity. Can be one of Sequence, Sequence Replies, or Manual Touchpoints.
Sub-Type	The sub-type of a sourcing activity. Can be one of First Outreach, Follow Up, or Reply.
Contact Medium	The contact medium used on a sourcing activity. Can be one of InMail, Phone Call, Text Message, Email, or Meeting.
Reply Status	The candidate reply-status for a sourcing activity. Can be one of Not Set, Interested, Not Interested, or Later.

Other Subjects available in reports with the Sourcing Activity Subject:

Sequence

Offer

Field	Definition
Decided At	The time at which the offer was accepted or rejected by the candidate.
Status	Indicates if an offer is created, pending, accepted, or rejected.
Latest Version > Created At	The point in time at which an offer version was created.
Latest Version > Is Latest Version	Whether this represents the most recent offer version.
Latest Version > Extended At	The time at which the offer was extended.