Greenhouse Subject & Field Definitions

if you're an ashby analytics customer using greenhouse, here you can find a list of the subjects and filters available to you, along with definitions for your reference subject definitions subject definition application a candidate’s record on a specific job prospect application leads/prospects in greenhouse these prospects can be converted to candidates job a requisition interview scheduled interviews in your ats interviews can be counted as one per stage (ie an onsite panel with 4 different interviews will count as 1 onsite interview) or one per scheduled interview (ie an onsite panel with 4 different interview sill count as 4 interviews) interviewer participation scheduled interviewers each interviewer counts as an interview participation these tie closely to feedback forms interview stage transition moves to and from stages accidental stage moves will be detected and counted sequence sequences initiated through gem feedback form scorecards in greenhouse we pull in the person who submitted, when they submitted, and the overall recommendation opening headcount for a requisition candidate candidates in greenhouse diversity survey custom diversity surveys that are created in greenhouse this is not attached to eeoc responses since those have a very strict formatting, whereas the diversity surveys are customized per organization sourcing activity sourcing activities initiated through gem time frame filter definitions subject time frame filter definition application started at the time at which the application was created either when a candidate applied or when a user considered them for the job in ashby last activity at the point in time of the last activity performed on the application offer stage entered date the point in time the application entered the offer stage of the application process hired at the point in time at which a candidate was hired for a job archived at the point in time at which an application was marked as archived consideration ended at the point in time at which an application was either marked as ‘hired’ or ‘archived’ … stage group interview at the time of the first scheduled interview in a given stage group prospect application added at the time at which a prospect application was first created job was open when grouping or filtering by this field, returns all jobs that were open in a given timeframe created at the time at which a job was created opened at the time at which a job was opened closed at the time at which a job was closed interview start time the time when an interview took place if the interview is a multi panel interview, this time refers to the start time of the first interview created at the time when an interview was created by the organizer if the interview is a multi panel interview, this time refers to when the first interview was created interviewer participation start time the time when an interviewer event started end time the time when an interviewer event ended interview stage transition entered at point in time at which a stage was entered left at point in time at which a stage was left feedback form submitted at the point in time at which the feedback form was submitted sequence started at the point in time a sequence was started opening opened at the time at which the opening was opened was open when grouping or filtering by this field, returns all openings that were open in a given time frame closed at the time at which the opening was closed candidate last activity at the point in time of the last activity performed on the candidate added at the point in time at which the candidate was added to the system hired at date the point in time the candidate was first hired when used in filters, finds candidates that have been hired during the given date range follow up date the date for a pending follow up with the candidate diversity survey submitted at the point in time at which a diversity form was submitted sourcing activity created at the point in time at which a sourcing activity was created fields definitions application fields field definition current interview stage name the title of the current interview stage current interview stage group the group of the current interview stage, determined by mapping each interview plan’s stage to a stage group greenhouse id the unique identifier assigned to the application within greenhouse days in current interview stage group the number of days the application has been in the current interview stage average overall recommendation the average overall recommendation score given by interviewers for the application started at the time at which the application was created either when a candidate applied or when a user created the application in ashby last activity at the point in time of the last activity performed on the application furthest stage name reached allows selecting and filtering by the furthest stage title this application has reached outcome the overall outcome of the application can be one of active, archived, or hired outcome with archive reason the overall outcome of the application, including the type of archive reason can be one of lead, active, rejected by org, rejected by candidate, rejected other, or hired activity status shows with status an application is in e g if it needs scheduling, is waiting on feedback, etc job the job the candidate applied to or is considered for source the source through which the application was created source type the type of the source through which the application was created recruiter the recruiter assigned to this application recruiting coordinator the recruiting coordinator assigned to this application credited to the person the application is credited to extended offer? whether or not your organization extended an offer for this application offer stage entered date the point in time the application entered the offer stage of the application process archive reason the reason an application was archived archive reason type the type of the reason an application was archived can be one of rejected by candidate, rejected by org, or other hired at the point in time at which a candidate was hired for a job archived at the point in time at which a job consideration was marked as archived consideration ended at the point in time at which an application was either marked as ‘hired’ or ‘archived’ candidate the individual candidate of this application … stage group interview at the time of the first scheduled interview in a given stage group passed through stage group/name allows filtering applications that have passed through a certain stage group/name, e g 'onsite' will only return applications that have passed through that stage group/name, not applications that skipped the stage group/name note, passed through stage group/name will include candidates currently in the stage group/name reached stage group/name allows filtering applications that have reached a certain stage group/name, e g 'onsite' will return all applications that have passed through this stage group/name or have skipped this stage/stage name but passed through a later stage group/ name most recent active stage group allows selecting and filtering by the stage group the application was in when being hired or rejected other subjects available in reports with the application subject candidate job interview opening stage transition offer feedback form prospect application fields field definition added at the time at which a prospect application was first created outcome the outcome of the prospect application can be one of active, archived, or converted credited to the person the prospect application is credited to job the jobs the prospect application is considered for job fields field definition job the job’s identity title represents the name or title of the job requisition id alphanumerical identifier assigned to the job that is unique to your company’s internal processes creator the user who created the job hiring manager the hiring manager who is on the hiring team of this job recruiter the recruiter who is on the hiring team of this job recruiting coordinator the recruiting coordinator who is on the hiring team of this job sourcer the sourcer who is on the hiring team of this job team the department or team directly associated with this job e g if a job is associated with ‘product marketing’ which is nested under ‘marketing’, then this field will return ‘product marketing’ department the top level department associated with this job e g if a job is associated with ‘product marketing’ which is nested under ‘marketing’, then this field will return ‘marketing’ location the job’s location that is used as the default location for job postings of a job allows searching for jobs based on their location or the region in which the location is located job status the current status of the job can be open, closed, archived, or draft was open when grouping or filtering by this field, returns all jobs that were open in a given timeframe created at the time at which the job was created opened at the time at which the job was opened closed at the time at which the job was closed greenhouse job id the internal id used by greenhouse for this job open duration (in days) how many days this job has been open for active candidate count how many candidates have applications in active interview or offer stages excludes candidates with applications in application review number of candidates in … the number of job considerations currently in a given stage group employment type the type of employment offered for the job can be full time, part time, intern, contract, or temporary is template? currently, job templates are shown as draft or archived jobs use this field to filter job templates out interview fields field definition scheduled in stage name the title of the stage in which this interview was scheduled scheduled in stage group the group of the stage in which this interview was scheduled start time the time when an interview took place if the interview is a multi panel interview, this time refers to the start time of the first interview duration represents the length of time the interview took place interviewer the user who conducted the interview organizer the user who scheduled the interview interview title the title of the conducted interview created at the time when an interview was created by the organizer if the interview is a multi panel interview, this time refers to when the first interview was created other subjects available in reports with the interview subject interviewer participation application interviewer participation fields field definition interviewer the user who was the interviewer of this interviewer participation start time the time when this interviewer event started end time the time when this interviewer event ended has completed feedback? whether or not this interview has a completed feedback form rsvp status the interviewer’s response to the interview calendar invitation other subjects available in reports with the interviewer participation subject interview feedback form interview stage transition fields field definition from interview stage group the stage group transferred from to interview stage group the stage group transferred to outcome the outcome of this stage change possible values include moved forward, rejected by org, rejected by candidate, rejected other entered at point in time at which the stage was entered left at point in time at which the stage was left days in stage number of full days within the stage archive reason when the new stage represents the archived stage, this represents archive reason other subjects available in reports with the interview stage transition subject application feedback form fields field definition overall recommendation the score submitted on the overall recommendation form field can be one of no decision, definitely not, no, yes, or strong yes submitted by the person who submitted the feedback form submitted in stage group allows filtering by the stage group the application was in when feedback was submitted, whether or not there was a scheduled interview interview title title of the interview a feedback form was submitted for other subjects available in reports with the feedback form subject application interview sequence fields field definition completion status describes the current status of a sequence a sequence will stop upon receiving a reply or if manually cancelled otherwise, a sequence will continue running until all steps are completed reply status the reply status of the sequence can be one of not set, interested, not interested, or later started at the point in time this sequence was started has received reply? whether a reply was received for a sequence has converted to candidate? whether the recipient for a sequence has converted to an active candidate after the sequence started created by the user who created the sequence on behalf of the user on whose behalf a sequence was created other subjects available in reports with the sequence subject application opening fields field definition job the job the opening belongs to opening id alphanumerical identifier that is unique to your company’s processes opened at the time at which the opening was opened was open when grouping or filtering by this field, returns all openings that were open in a given time frame closed at the time at which the opening was closed open duration (in days) how long this opening has been open for opening status indicates if this opening is open or closed close reason the reason the opening was closed other subjects available in reports with the opening subject job application candidate fields field definition last activity at the point in time of the last activity performed on the candidate added at the point in time at which the candidate was added to the system name the full name of the candidate phone number (primary, personal) the candidate’s primary, personal phone number email address(es) all of the candidate’s email addresses email address (primary, personal) the candidate’s primary, personal email address linkedin profile url a url to the candidate’s linkedin profile hired at date the point in time the candidate was first hired when used in filters, finds candidates that have been hired during the given date range follow up date the date for a pending follow up with the candidate follow up assignee the person assigned to follow up with the candidate tags the candidate tags associated with the candidate most recent company the candidate’s most recent company from their employment history worked at the companies the candidate has worked at source the sources through which the candidate’s applications were created project the talent projects the candidate is a member of greenhouse id the id of the candidate in greenhouse greenhouse profile url a url to the candidate’s profile in greenhouse current job title returns candidates matching the current (i e latest) job title held job title returns candidates matching the previously held (including current) job title other subjects available in reports with the candidate subject application diversity survey sequence prospect application diversity survey fields field definition submitted at the point in time at which a diversity survey was submitted … diversity survey each diversity survey that has fields that can be reported on will be available under submitted at when clicking on a form, the available fields to show will be visible sourcing activity fields field definition created at the point in time at which a sourcing activity was created created by the person who created a sourcing activity on behalf of the user on whose behalf a sourcing activity was created type the type of a sourcing activity can be one of sequence, sequence replies, or manual touchpoints sub type the sub type of a sourcing activity can be one of first outreach, follow up, or reply contact medium the contact medium used on a sourcing activity can be one of inmail, phone call, text message, email, or meeting reply status the candidate reply status for a sourcing activity can be one of not set, interested, not interested, or later other subjects available in reports with the sourcing activity subject sequence related subjects definitions offer field definition decided at the time at which the offer was accepted or rejected by the candidate status indicates if an offer is created, pending, accepted, or rejected latest version > created at the point in time at which an offer version was created latest version > is latest version whether this represents the most recent offer version latest version > extended at the time at which the offer was extended