EEOC Surveys

ashby supports the ability to collect https //app ashbyhq com/admin/organizational settings/surveys/eeoc settings from applicants on jobs pages or at any stage of the hiring process eeoc surveys overview ashby supports the ability to collect an {{eeoc survey}} from applicants on jobs pages or at any stage of the hiring process users can configure rules for how and when to collect them from candidates you can then analyze the results of these surveys to measure performance against your dei goals see the table below for more information on the access roles that have the ability to set up surveys in ashby and who can send out a survey access role can configure surveys? can send out surveys to candidates? limited access ❌ ❌ agency users ❌ ❌ elevated access external recruiter (not linked to an agency) ❌ ❌ elevated access analyst ❌ ❌ elevated access hiring team member ❌ ❌ elevated access hiring manager ❌ ✅ elevated access admin ❌ ✅ elevated access admin (private) ❌ ✅ organization admin ✅ ✅ set up eeoc surveys you can set up eeoc surveys in the https //app ashbyhq com/admin/organizational settings/surveys/eeoc settings of the app under jobs & applications > surveys screen shot 2022 02 18 at 1 03 51 pm png collecting surveys eeoc surveys can be collected in three different ways c ollecting on the application tab of each job you can set up a filter to determine which job postings the survey should be collected on if you enable the collect alongside application on job postings? toggle, you will then be able to click the + filter button to determine the criteria that needs to be met in order for the survey to be shown on specific job postings if you leave the filter plan, the eeoc form will be collected on all postings d irectly requesting surveys you can directly request a survey by taking the following steps on the candidate profile, click the more dropdown select create eeoc survey request you will be asked to choose which survey to send and which application it should be associated with create the survey request using the create button, or optionally also schedule an email with a link to the survey using the create and email button se tting up automation rules you can set up automation rules so that you don’t need to directly request surveys from candidates manually you can set up a series of conditions that trigger automatically sending a survey to a candidate our article on docid 8ypvcp02s 0aiieloomrx walks through the different fields you can select to customize the automation to set up automation for your eeoc survey head to the automation settings section of the eeoc survey page and create a new draft configuration by clicking create a draft configuration specify your conditions by clicking + add field to match , choosing fields and then creating filters based on those select an email template from the email template dropdown that will be used to send out your survey configure any email delay using the delay dropdown specify a sender email address activate the configuration toggle on the enable survey automation toggle once the draft has been activated the conditions of each rule will get checked whenever a candidate changes stages ashby will find the first rule that matches and a survey will be created and an email with a link to the survey will be scheduled view results reporting and analysis you can report on the questions in a eeoc survey in our standard reports eeoc surveys are their own reporting subject for more on reporting subjects, check out the docid\ jkg56 efryaaa7wlsbvsj guide faq how do i view pending surveys? you can view any pending survey requests on the candidate profile under current activities from here you can email the survey again or delete the request what does the survey look like to the candidate? when a candidate follows the link in a survey request email, they’ll be brought to a page where they can fill in the survey when are a survey’s automation conditions evaluated? the conditions in survey delivery automation settings are evaluated during stage transition events this means a candidate will need to be moved forward to the next or archived in order for a survey to be sent are surveys anonymous? yes by default, survey responses are anonymous c an i limit who can edit dei reports? you can, yes! to get started, switch on the restrict editing dei reports feature in admin>data management>reporting permissions https //app ashbyhq com/admin/organizational settings/reporting permissions when the setting is enabled, users without the access to edit or create dei reports will not be able to choose dei fields as fields to show or group by fields saved reports containing those fields will still be visible, but the reports will not be editable once enabled, you will then be able to determine who can edit these reports in each user’s profile on the https //app ashbyhq com/admin/users page when in a user’s profile, you will see the option to allow them to create and update dei reports on the permissions tab admins with can create and update dei reports permission can grant or revoke the permission for others the permission is automatically granted to the admin user who turns on the restrict editing dei reports setting please note that this does not impact the visibility of diversity data in shared reports those with organization admin access or elevated access admin private access can view diversity data in reports what information is asked for on the eeoc survey? gender race veteran status if the is your organization a government contractor? option is set to yes, the survey will ask the candidates to self identify the following (again, all questions are optional) gender race veteran status voluntary self identification of disability c an i edit the eeoc survey questions? no, all questions are multiple choice with pre populated answer options and can not be edited