Auditing and Reporting on User Permissions and User Active Dates
This guide covers how to view employee permission history and some examples of user activity reports you can create in Ashby.
Prerequisites: You must have Organization Admin access to view employee profiles.
Viewing Employee Permission History
You can view a log of any changes to an employees permissions within their employee profile. To do this:
- Navigate to Admin > Organization Setup > Employees
- Click on the user profile in question to open up their profile details
- Navigate to the History tab
From here, you’ll be able to see any changes made to the user’s permissions, along with who made the change and a timestamp showing when the change was made.
Changes that are logged include:
- User being activated, deactivated or terminated
- Changes to their global access role
- Access roles being granted, including the jobs or department the access role has been provided for
- Access roles being revoked.
Viewing when a user was last active
Employees Page
You can now add a Last Active Date? column on the Employees page. This will show the last date a user logged in to Ashby. Click the column icon and toggle on the Last Active Date? option to add it to the Employee view.
Reporting on user activity
This is also available as a field for reporting and filtering, so you can view active employees by their last active date or create other reports focussed around user activity.
Here’s an example of a report grouping users with paid/free seats by their last active date:
Report Type: Count Over Time
Subject: Employees
Timeframe Timestamp: Last Active Date
Group By: Employee's Required Paid Seat?
