Application Forms

in this guide, we cover customizing the default application form and create alternate forms that can be linked to your jobs application forms overview your account comes with a default application form that can be customized to include the questions you’d like to see on most of your jobs this application will automatically be included on each job, but you can create alternate applications and link those instead you also have the option to customize the application form on a job posting customize the default application form your ashby account has a simple default application form that is automatically included in all job postings this application form can be customized and used as the starting point for all subsequent application forms to customize the default application form navigate to application forms https //app ashbyhq com/admin/organizational settings/application forms in admin locate the default application form edit the existing questions, or scroll to the bottom of the form to add new ones create application forms in admin (recommended) your ashby account has a simple default application form that is automatically included in all job postings you can create more application forms for your jobs or teams here in admin https //app ashbyhq com/admin/organizational settings/application forms to create a reusable application form that can be linked to many jobs navigate to application forms https //app ashbyhq com/admin/organizational settings/application forms in admin click new… , then give your form a title click add question to add a field select the field type, then input the prompt fields types supported are short answer single line of unformatted text linkedin url responses will be auto populated on the candidate's profile long unformatted answer multiple lines of unformatted text phone only domestic or international phone numbers email only valid email addresses multiple choice select a single option checkboxes select multiple options date only dates that can be selected via a date picker yes/no yes, no, or, if not required, no answer number only allows whole numbers (e g 1) or decimals (e g 1 5) resume upload a single file and set it to the candidate's resume field can only be added once to a form candidate's location set the candidate's location can only be added once to a form other location allow another location to be added to the referral url a clickable link to a website file upload a single file file upload questions support files up to 50mb in standard document, image, and video file types such as documents pdf, doc, docx images jpg, jpeg, png videos common video formats such as mp4 executable file types (such as exe) and certain text based formats (such as md) are not supported if a candidate needs to submit content in an unsupported format, we recommend converting the file to a supported document type, such as pdf, before uploading candidate's education history see the candidate's education history can only be added once to the form when adding the candidate's education history field to your form, you will be able to specify the information asked for you can opt to include or exclude the school, degree, field of study, start and end date fields as needed check the allow multiple entries checkbox to allow those completing the form to add multiple qualifications you can also set a minimum and maximum number of entries using the min and max fields information added to this field will always complete the education section of the candidate's profile you can also reorder questions and sections by either clicking and dragging them, or by using the reorder button on the form and determining the question order from there question settings required fields all form question types support making the fields required to enable check required at the bottom of the question tile private fields some form question types support private fields these fields are visible to candidates, but their responses are only visible to organization admins and users with elevated access admin private permissions docid\ i5jhibmkqhyobnnvrl8rk on a job to enable, check the private checkbox at the bottom of the question tile you can now link application form answers to custom fields on a candidate’s profile more on this at form field connectors docid\ hdnnc9znj8gsr0fjxuyqn change the application form associated with a job posting all job postings will use the default application form in your account, but you can either switch to a different application form template or edit the linked form and make it unique to the job to switch to a different application form on a job posting navigate to the job, then job postings select the job posting, then navigate to the application form tab click change link and switch to a different application form template application form switch gif gif to edit the linked form and make it unique to the job please be aware that you cannot filter by application form answers on an edited or custom application form navigate to the job, then job postings select the job posting, then navigate to the application form tab click unlink & edit , confirm, then edit the form fields as needed application form new edit gif faq is conditional logic supported on the application form questions? not at this time if you’re interested, please get in touch with support\@ashbyhq com mailto\ support\@ashbyhq com to let us know! c an i automatically screen candidates based on their application form answers? yes, this is possible check out auto reject applications docid\ pdgw wrubwyfnzhka9ota for more! what is the file size limit for resumes? 50mb is the maximum file size for resume uploads, however, resumes would need to be 16mb or smaller to be processed for full text searches and auto filling application fields can i promote a custom application form and make it into a shared application form that can be used across multiple jobs and job postings? you can when editing a custom application form within a job’s job posting, you’ll see a promote to shared option click this and confirm the shared application form’s title, then click promote to shared you will then be able to access the shared application form within admin > jobs & applications > application forms https //app ashbyhq com/admin/organizational settings/application forms can i set up a form to add candidates to a project, rather than consider them for a role? check out sourcing forms for more information on creating a form that allows candidates to sign up for your talent pool where can i view completed application forms on the candidate’s profile? completed application forms can be accessed in the candidate’s feed under the forms tab